Education Program Specialist 3 - CTSI

Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. This role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

• Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
  • Monthly Seminar Series
  • Mentoring workshops (3/year)
  • Career Dinners (3/year)
  • Thematic or topical workshops
  • Grant-writing workshops
  • Grant writing office hours to support grant development through one-on-one advising
  • Other related meetings and events as required
• Support new externship initiatives and career development opportunities.
• Develop and maintain training and program communication resources (e.g., video libraries, online modules).
• Grant Administration & Compliance
• Aid with administrative responsibilities for NIH and institutional training grants
• Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions
• Ensure compliance with NIH and university reporting requirements
• Evaluation & Reporting
• Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations
• Collaborate with CTSI evaluation team to assess and enhance program effectiveness
• Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones
• Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates
• Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data
• Help support and maintain project plans and Smartsheet to reflect accurate grant and project status
• Collaboration & Continuous Improvement
• Contribute to program development by identifying opportunities for new initiatives and process improvements
• Assist with promotional activities to raise awareness of CTSI education and training programs

Minimum Requirements

• Bachelor's degree or equivalent experience
• An advanced degree in a relevant field is desirable
• 4 years of relevant experience required
• 4-8 years of relevant experience preferred