East Clark County, WA - Area Office Administrator I

Summary

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties

• Written and Verbal Communication
  • Answer correspondence, do filing and prepare mailings.
  • Answer phones. Respond to voicemail, e-mail and phone calls in a timely and professional manner.
  • Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
  • Create club/event postcards, flyers, and/or maps.
  • Send prayer e-mails and monthly updates.
  • Create and maintain area M-Site.
  • Send personal support mailings.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration
  • Process and track donations.
  • Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
  • Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Human Resource for Regional Administrators
  • Track and report vacation, sick and personal days for eligible area staff.
  • Submit timesheets for hourly staff.
  • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• C. Event Administration
  • Coordinate area meetings, including:
    • Area Staff Meetings
    • Area leadership meetings
    • Area committee meetings
  • Track participation, payments, health forms and how much each kid has earned in fundraisers.
  • Send letters to parents about camp sign-ups, itineraries and health forms.
  • Responsible for fundraiser marketing.
  • Construct and distribute camp brochures.
  • Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• D. Training
  • Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions

Office Environment

Education: High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.

Experience Required For The Job: Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills.

Job Specific Working Conditions

We're looking for someone to work 10-15hrs/week. The hourly range for this position is $17.13 to $24.28, dependent on education and experience.