Early Head Start / Head Start Compliance Clerk (240 days)

Essential Functions

• Supports Child Plus system set-up and reporting for all program terms, service and management modules.
• Affords direct support for all internal processes and procedures to ensure data entry accuracy and integrity.
• Performs scheduled monitoring of database, program, and child files.
• Works as a member of the team comprised of, but not limited to, program coordinators, content area managers, special education staff, ERSEA team, MTSS team, coaches, teachers, home educators visitors, support staff and others at assigned sites.
• Enters and compiles data within specified timelines, maintains a log of activities related to in-kind, enrollment paperwork, pre-transition meetings, transition meetings, the child’s entry, well child checks, immunizations, dental exams, follow-up treatment, assessment, MTSS, and other event deadlines and reports any difficulties in the process to supervisor.
• Communicates the scheduling of screenings, evaluations, IFSP and IEP meetings, staff meetings, educational meetings, and other program events, to appropriate staff.
• Affords direct support for all internal processes and procedures to ensure data entry accuracy and integrity.
• Assists in monitoring compliance with universal filing systems for direct service staff classroom/caseload child files.
• Implements ongoing monitoring procedures to verify compliance with federal, state and local requirements and reports results to supervisor or appropriate content area manager.
• Affords assistance in preparation and implementation of improvement plans, as well as composing and revising local program documents, plans and procedures.
• Receives, organizes and processes requests for services.
• Attends and actively participates in scheduled professional learning, supervision, meetings, annual self-assessment, program events and other assigned meetings and activities which occur throughout the work week, evenings and some weekends.
• Maintains confidentiality of child, family and program information.
• Participates in activities for professional and personal growth in a wide variety of skills, including listening, goal setting, fostering independence, managing difficult situations, and building trust.

Marginal Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills-Based Competencies

• Operating standard office equipment including pertinent software applications.
• Preparing and maintaining accurate records.
• Adhering to safety practices and procedures.
• Administering first aid and/or prescribed medications.
• Promoting activities and/or events.

Knowledge-Based Competencies

• Concepts of grammar and punctuation.
• Cultural differences of student population.
• Health standards and hazards.
• Job-related codes/laws/rules/regulations/policies.
• Office equipment and technology.
• School safety and security practices.

Ability-Based Competencies

• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.
• Identifying issues and creating action plans.
• Identifying issues and creating action plans.
• Communicating with diverse groups.
• Maintaining confidentiality.
• Scheduling activities and/or meetings.
• Gathering and/or collating data.
• Using job-related equipment.