E01-T07 Travel Coordinator

Start Date: Immediate JHNA, CTSi, and EXPANSIA have come together to form a Defense Technology platform named Aether Aerospace focused on delivering high-impact technologies, technology-enabled services and advanced manufacturing solutions to the U.S. Department of Defense and related national security customers. Backed by Falfurrias Management Partners, the platform brings together deep domain expertise across Army, Navy, and Air Force and Space Force programs, digital engineering, systems integration, and specialized manufacturing capabilities. The combined organization operates as a multi-entity aerospace and defense technology and tech-enabled services and manufacturing enterprise positioned for scalable growth, operational excellence, and long-term value creation. Overview Full-time/Permanent Employee Location: California, MD Aether Aerospace is seeking an experienced Travel Coordinator to support corporate travel for a workforce of more than 500 employees. This position will serve as the primary travel resource and most senior Travel Coordinator on the Business Operations team, providing guidance and support to other travel coordinators while ensuring travel requests and expense reports are processed accurately and in accordance with company and Federal travel requirements. Responsibilities Serve as the senior Travel Coordinator supporting business travel for a workforce of 500+ employees, providing guidance and support to other Travel CoordinatorsCoordinate employee travel from initial travel request through final expense reimbursement, ensuring timely and accurate processingReview and audit travel requests and expense reports for accuracy, completeness, supporting documentation, and compliance with company policies and applicable Federal requirementsUtilize SAP Concur to process and audit travel requests, reservations, expense reports, and supporting documentationApply knowledge of the Joint Travel Regulations (JTR) and FAR Part 31 when reviewing travel expenses and determining cost allowability and complianceServe as an escalation point for complex travel issues, policy questions, expense discrepancies, and exceptionsProvide guidance to employees and other Travel Coordinators regarding allowable expenses, per diem, lodging, transportation, documentation, and reimbursement requirementsMaintain accurate travel records and supporting documentation for internal reviews and auditsSupport corporate credit card reconciliations and coordinate with Accounting, Contracts, and other internal teams to resolve travel-related issuesIdentify opportunities to improve travel processes, internal controls, employee guidance, and overall efficiencyTravel and Material Expense Credit Card ReconciliationCoordinate and schedule meetings and manage reservations for four on-site conference rooms, including resolving scheduling conflicts and supporting meeting logistics as neededAssist with the planning and coordination of company meetings, employee events, and other corporate activities, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics as neededPerform required office access control and visitor coordination duties, including greeting visitors and maintaining appropriate visitor documentationMaintain a consistent and reliable on-site presence during established business hours, including reporting to work on time and being at the assigned workstation and prepared to begin work at the scheduled start timeProvide additional Business Operations support as needed Key Qualifications Clearance: Ability to obtain Secret Clearance Education and Years of Experience: High school diploma or equivalent and 3+ years of experience in travel coordination, travel administration, expense auditing, or a related function. Hands-on experience with SAP Concur or a comparable travel and expense management systemDemonstrated experience reviewing and auditing travel requests and expense reports for accuracy, documentation, and complianceWorking knowledge of the Joint Travel Regulations (JTR), including per diem, lodging, transportation, and reimbursable travel expensesWorking knowledge of FAR Part 31, including its application to travel costs and expense allowabilityAbility to manage a high volume of travel activity and serve as a senior resource for employees and other Travel CoordinatorsStrong organizational, analytical, problem-solving, and attention-to-detail skillsStrong written and verbal communication and customer service skillsProficiency with Microsoft Office, particularly Excel and OutlookAbility to schedule and coordinate meetings and manage multiple conference room calendars, including resolving scheduling conflicts and supporting meeting logisticsAbility to perform required office access control and visitor coordination responsibilitiesAbility to work on-site in California, MD, five days per week; this position is not eligible for teleworkDemonstrated reliability and punctuality, including the ability to consistently report to the assigned workstation on time and prepared to begin work at the scheduled start time Preferred Additional Qualifications Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related fieldPrevious accounting, accounts payable, expense auditing, reconciliation, or financial operations experienceExperience supporting travel within a Federal Government contracting or DoD environmentAdvanced SAP Concur experience, including reporting, workflow troubleshooting, or system administrationExperience serving as a lead or senior resource for other Travel CoordinatorsExperience supporting travel for a large or geographically dispersed workforceExperience with corporate credit card reconciliationExperience developing travel procedures, employee guidance, training materials, or process improvementsExperience assisting with company meetings and employee events, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics Aether Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic. There are a host of factors that can influence final salary including, but not limited to, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, geographic location, education, and certifications.