Duplicating Services Assistant/Mail Services

Coordinate and provide print services to the university community, including faculty, staff, and students. Work closely with all University departments to ensure publications reflect university branding. In the mail area, provide coverage for the Mail Services Associate and expedite all incoming and outgoing mail and packages. Embrace the mission of Catholic higher education and commit to the mission, goals, and objectives of Holy Family University.

Responsibilities

• Printing and duplicating services, including job intake and prepress file evaluation
• Adjust and impose files for printing; run and maintain machines
• Collate, cut, bind, and staple manuals and booklets; assist faculty and staff on copy machines
• Make adjustments to equipment, add toner, clear jams, call for service, and replenish supplies
• Maintain current inventory of office paper (various colors, weights, and sizes), machine supplies, and general office supplies; place orders as needed
• Prepare monthly report of departmental charges for the Business Office; prepare fiscal budget
• Provide coverage for mail room: process incoming and outgoing packages, retrieve and sort mail, deliver mail
• Schedule, train, and supervise work-study students
• Perform other duties as assigned

Requirements

• High school diploma or equivalent
• Experience operating digital color press and finishing equipment
• Experience preflighting print files
• Package intake and mail processing
• Working knowledge of Excel and other software

Skills

• Knowledge of and ability to follow university policies and procedures
• Ability to establish and maintain effective working relationships with the campus community
• Expertise operating and maintaining digital color press and prepress file manipulation
• Ability to interact professionally with individuals at all levels
• Working knowledge of: MS Word, Excel, Publisher, Adobe Creative Suite, Quite Imposing, Fiery Print Server, iQueue Print Server

Work Environment

Operates in an office environment with frequent interruptions. The area is well-lit, temperature-controlled, and free from hazards. Noise level is generally quiet to moderate.

Physical Requirements

• Communicates frequently in person, over the phone, or via computer
• Hearing needed for extensive telephone and in-person communication
• Regularly required to sit for long periods; use hands to finger, handle, or feel; reach with hands and arms
• Manual dexterity needed to operate a computer keyboard and standard office equipment
• Ability to lift and transport cartons of paper (approximately 45 lbs) and supplies for machines

Should remote work become necessary or offered, employee must be willing and able to perform all parts of this job description while working from home, on campus, or a combination, and be proficient or willing to become proficient in the technology needed to work remotely.