Duke Capital Partners - Staff Assistant

About the Role

Join Duke Capital Partners (DCP), an investment platform dedicated to supporting the global Duke entrepreneurial community through strategic investments, mentorship, and engagement opportunities that help Duke-affiliated startups grow and succeed. As a Staff Assistant, you will provide high-level administrative support to help ensure efficient daily operations. This role requires exceptional organization, attention to detail, and the ability to handle confidential information while supporting a dynamic entrepreneurial and investment-focused team.

Key Responsibilities

• Coordinate and schedule meetings and events
• Coordinate travel arrangements
• Prepare travel and expense reimbursement reports
• Order and direct catering
• Answer and respond to incoming phone calls and emails
• Work collaboratively with other administrative staff, providing back up support as needed
• Assist in the preparation of complex reports, proposals, legal agreement and other documents requiring the compilation, analysis and evaluation of data
• Review documents received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor
• Perform reception duties to greet and direct office visitors
• Order and stock office and breakroom supplies
• Control and maintain electronic and/or hardcopy files of records, reports and correspondence required for reference and efficient office operations; maintain up-to-date procedures, directives and related records
• Assist with human resources duties such as time tracking, recruiting, staff meetings/outings and performance review scheduling
• As assigned, cross-train and assist in completing office operations duties, including but not limited to agreement entry, invoice payment, purchase order requests, website content maintenance, etc.

Qualifications

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field. Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Skills

• Outstanding customer service and interpersonal skills
• Strong written and verbal communication abilities
• Excellent organization, time management, and attention to detail
• Ability to manage multiple priorities while maintaining accuracy
• Experience working with databases and business systems
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
• Experience with Duke systems and processes is a plus

Pay

Annual base salary range: USD $21.20 to USD $31.24 per hour. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Benefits

Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/