DOT Prequalification Specialist

About the role

The DOT Prequalification Specialist will play a crucial role in supporting business development and strategic growth by preparing, submitting, and maintaining DOT prequalification applications across multiple East Region states.

Responsibilities

• Prepare, submit, and maintain DOT prequalification applications across multiple East Region states (e.g., WisDOT, INDOT, FDOT, VDOT, NCDOT, etc.).
• Track renewal deadlines and proactively coordinate updates to prevent lapses in prequalification status.
• Research, compile, and verify required documentation, including staff resumes, project experience, and financial information.
• Collaborate with technical staff and project managers to help ensure accurate representation of company information, including staffing and legal registration requirements.
• Maintain and update internal databases of project experience, staff classifications, and resumes aligned with DOT categories.
• Interpret DOT requirements, guidelines, and changes to prequalification criteria, advising internal teams accordingly.
• Audit or assist with requests for additional information from DOTs.
• Identify opportunities to expand firm prequalification categories and geographic reach.
• Track submittal and renewal information in the SharePoint calendar.

Requirements

• High school diploma required; associate or bachelor’s degree preferred.
• Previous experience in administrative/technical support in the AEC industry.
• Familiarity with DOT systems and requirements, particularly in SEH's East Region or multi-state environments.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite.
• Ability to interpret technical information and translate it into compliant documentation.
• Part-time schedule of 20 hours per week.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Previous experience in DOT prequalification, coordinating teams, or related administrative/technical support in the AEC industry.
• Experience working with multiple state DOT prequalification systems.
• Familiarity with financial documentation requirements for prequalification (e.g., audits, overhead rates).
• Office-based, hybrid, or remote work environment.
• Regular coordination with project managers and administrative staff.
• Deadlines aligned with DOT submittal and renewal cycles.

Skills

Project coordination, research, and administrative skills.

Benefits

Base compensation is expected to be in the range of $25 and $26 per hour based on skill set and experience. Check out our full benefits package at SEH Hiring Journey.

Pay

$25 - $26 per hour

Schedule

Part-time schedule of 20 hours per week