Domestic Purchasing Associate

About the role

Reporting to the Manager Purchasing, the Domestic Purchasing Associate will be the key point of contact for internal stakeholders, maintain system and order accuracy, and support continuous improvement initiatives to enhance operational efficiency.

Responsibilities

• Manage the Domestic Buyer email inbox and serve as the primary point of contact for internal purchasing inquiries, providing order status updates, coordinating drop-ship order tracking and updates, resolving discrepancies, and processing order selection and purchase order changes.
• Investigate and resolve discrepancies related to purchase orders, inventory records, pricing, and system data to ensure accuracy and timely resolution.
• Investigate and reconcile purchase order receipt discrepancies for domestic suppliers through regular communication with warehouse operations, Accounts Payable, and suppliers. Coordinate the return of incorrect or over-shipped material and ensure timely credit resolution.
• Update and maintain purchase orders related to discrepancies, returns, supplier communications, and supporting documentation. Maintain associated trackers and style comments.
• Research, validate, and update expired special purchase order (SPO) pricing as requested.
• Reconcile monthly vendor rebate programs by preparing and submitting required documentation, verifying receipt of credits, and escalating unresolved issues to the appropriate Buyer.
• Generate, analyze, and distribute monthly reports supporting purchasing operations, inventory management, supplier performance, rebate programs, and other business initiatives.
• Manage monthly purchasing team credit card reconciliations, ensuring accuracy, timely submission, and compliance with company policies.
• Coordinate style rationalization activities, including communication, documentation, inventory disposition support, and final notifications.
• Manage domestic supplier pricing file communications, maintain SharePoint documentation, upload supplier pricing letters, and track related updates.
• Coordinate the lost business process, including communication, documentation, and final supplier notifications.
• Identify and support continuous improvement initiatives to enhance purchasing processes, increase automation, improve data accuracy, and drive operational efficiencies.
• Manage the daily non-conveyable report, ensuring timely system resolution.
• Support month-end activities by updating system fields related to stocked and non-stocked items and communicating changes to the purchasing team.

Requirements

• Bachelor's degree is strongly preferred in Supply Chain Management, Business, or a related field.
• 2+ years of purchasing, procurement, or supply chain experience preferred.
• Experience with AS400 or similar ERP systems is a plus.
• Proficiency in ERP systems and Microsoft Office applications, particularly Excel.
• Strong organizational, analytical, problem-solving, and time management skills.
• Ability to think proactively and develop solutions in a fast-paced, dynamic environment.
• Strong communication, interpersonal, and customer service skills.
• Proven ability to manage multiple priorities and adapt to changing business needs.

Benefits

• Health, dental, vision, life and disability insurance
• Bonus plan
• 401k retirement plan with company match
• Company provided Profit Sharing
• Participation in Magid Paid Time Off (PTO) Policy
• 9 Paid Holidays

Pay

The salary range for this position is $55,250 - $70,850. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training, geographic location, additional qualifications such as licensure or certifications, market factors, and responsibilities.