Documentation Speclialist
Electrolit Manufacturing USA · Waco, TX · 4 wk ago
On-siteAdministrativeFull-time
We need to output HTML fragment with sections: Overview? Actually we need to use for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. We need to preserve all substantive information, remove boilerplate like EEO, legal, etc. Also we must not create sections unless posting has real specific content.
We have content: Overview (Electrolit Manufacturing USA description). Position Summary. KEY RESPONSIBILITIES list. JOB EFFICIENCY MEASURES (maybe not needed as a section? Could be under Responsibilities? But we have no specific heading for that; we could include under Responsibilities or maybe a separate section "Performance Metrics"? Not in allowed headings list. The allowed headings are limited to those listed; we should only use those headings if content matches. We have responsibilities, qualifications, work environment, other requirements, food safety, etc. We could map:
- About the role: could contain Overview and Position Summary.
- Responsibilities: KEY RESPONSIBILITIES list.
- Qualifications: QUALIFICATIONS list.
- Skills: maybe from qualifications (proficiency with MS Office, communication, etc.) Could be separate but we can include under Qualifications or Skills. Since we have both qualifications and skills content, we could create Skills section for things like attention to detail, organizational skills, proficiency with MS Office, communication, fluency in English, Spanish a plus, etc.
- Benefits: none mentioned. So we should not create Benefits section.
- Pay: none mentioned. So skip.
- Schedule: mention 24/7 schedule facility, work schedules may include extended shifts, overtime, weekends, holidays. That's schedule info. So we can create Schedule section with that info.
- Also we have Work Environment and Physical Demands, Other Requirements (travel, lift 30 lbs, etc.), Food Safety, etc. Those could go under maybe "About the role" or separate sections not in allowed list. But we must only use allowed headings; we could incorporate that info into About the role or Responsibilities? Better to create a section "About the role" to include overview, position summary, work environment, other requirements, food safety, etc. However we must not create filler sections. We need to ensure we include all substantive info.
Let's parse the posting:
Overview: Electrolit Manufacturing USA (EMUSA) is a new, state-of-the-art beverage manufacturing facility in Waco, TX. The 640,000 sqft. Facility is situated in the Texas Central Industrial Park and will be operating on a 24/7 schedule. The facility will manufacture and distribute the 26 flavors of Electrolit™ - the fastest growing isotonic hydration beverage in the US.
Position Summary: The primary responsibility of the Documentation Specialist is to maintain and organize documentation critical to our beverage manufacturing operations. This role ensures compliance with regulatory standards, internal policies, and customer requirements. This position will be working with sensitive information therefore it will require an NDA.
KEY RESPONSIBILITIES: bullet list.
JOB EFFICIENCY MEASURES: list of metrics.
QUALIFICATIONS: Associate degree ... etc.
WORK ENVIRONMENT AND PHYSICAL DEMANDS: description.
OTHER REQUIREMENTS: travel up to 10%, lift 30 lbs, Written Communication, Reading Comprehension, Critical Thinking, Active Listening, company values, etc.
FOOD SAFETY: paragraph.
EEO etc: remove.
Thus we need to map to allowed headings:
- About the role: could include Overview, Position Summary, Work Environment and Physical Demands, Other Requirements (maybe), Food Safety, NDA mention, etc.
- Responsibilities: KEY RESPONSIBILITIES.
- Qualifications: QUALIFICATIONS.
- Skills: maybe from qualifications and other requirements: Strong attention to detail, organizational skills, proficiency with MS Office, ability to communicate clearly, work collaboratively, fluency in English, Spanish a plus, Written Communication, Reading Comprehension, Critical Thinking, Active Listening, etc.
- Schedule: mention 24/7 facility operation, work schedules may include extended shifts, overtime, weekends, holidays.
- Benefits: none -> skip.
- Pay: none -> skip.
We must not create sections with filler like "not specified". So we skip Benefits and Pay.
We need to ensure we preserve all substantive info. Let's list all substantive info bits:
Overview: facility new, state-of-the-art, beverage manufacturing, Waco TX, 640,000 sqft, Texas Central Industrial Park, 24/7 schedule, manufactures/distributes 26 flavors of Electrolit™, fastest growing isotonic hydration beverage in US.
Position Summary: primary responsibility: maintain and organize documentation critical to beverage manufacturing operations; ensures compliance with regulatory standards, internal policies, customer requirements; works with sensitive information requiring NDA.
KEY RESPONSIBILITIES (list):
- Develop, edit, and maintain controlled documents, including SOPs, Work Instructions, Forms.
- Manage document control systems to ensure accuracy, accessibility, and compliance with FDA, OSHA, SQF, and other applicable regulations.
- Coordinate document review, approval, distribution, and archiving processes.
- Ensure employees are working with the latest versions of all controlled documents.
- Assist in internal and external audits by providing required documentation and ensuring records are audit ready.
- Support training programs by maintaining accurate training records and distributing updated documentation.
- Collaborate with Quality, Production, Maintenance, and EHS teams to standardize documentation practices.
- Identify opportunities for continuous improvement in document management processes.
- Other duties as assigned by Management.
JOB EFFICIENCY MEASURES (metrics):
- Production output and throughput targets.
- Accuracy and quality rates.
- Adherence to safety, regulatory, and compliance standards.
- Equipment uptime, utilization, and operational efficiency.
- Ontime completion and schedule adherence.
- Participation in and contribution to continuous improvement initiatives.
QUALIFICATIONS:
- Associate degree in Business, Technical Writing, Quality, or related field, or equivalent work experience.
- 13 years of experience in documentation control, quality, or administrative support (preferably in manufacturing, food/beverage, or related industry). (Note: likely 1-3 years? but text says 13 years; we keep as is.)
- Strong attention to detail and organizational skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to communicate clearly and work collaboratively across departments.
- Fluency in English is required, Spanish a plus.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
- Primarily performed in an office environment during standard business hours.
- Involves regular use of computer, telephone, other standard office equipment.
- Regularly required to sit, talk, hear, use hands and fingers to operate office equipment.
- Occasional standing, walking, bending, reaching, light physical activity.
- Occasionally required to lift or move items weighing up to 15 pounds.
- May have occasional exposure to manufacturing and production environment, including noise, moving equipment, temperature variations, wet or humid conditions.
- When entering production areas, appropriate PPE must be worn per company policy.
- Noise levels in primary office environment low to moderate.
- Work schedules may include extended shifts, overtime, weekends, and/or holidays based on production demands.
OTHER REQUIREMENTS:
- Must be willing to travel up to 10% of the time.
- Must be able to lift 30 lbs. (Note conflict with earlier 15 lbs; we keep both.)
- Written Communication: Understands and clearly conveys information in writing.
- Reading Comprehension: Interprets written instructions and job-related documents.
- Critical Thinking: Evaluated information and solutions using logic and reasoning.
- Active Listening: Listens attentively and responds appropriately.
- Employee must abide by company values: Humility, Honesty, Mutual Respect and Equitable Treatment of All, Dependability and Accountability, and Initiative.
- The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherited in the occupation.
FOOD SAFETY:
- This role supports the company’s commitment to compliance by following food safety protocols, staying up to date through ongoing training, and helping build a culture where food safety and accountability are part of everyday work.
- Electrolit Manufacturing Inc. is committed to maintaining a work environment that promotes diversity and is free of discrimination.
- Except where prohibited by state law, all offers of employment might be subject of passing a drug test.
We need to remove boilerplate: EEO/equal-opportunity/scam-warning etc. The last part about diversity and drug test might be considered EEO/boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The diversity statement and drug test might be considered EEO/legal boilerplate. Safer to remove them. Also remove "Except where prohibited by state law, all offers of employment might be subject of passing a drug test." That's likely boilerplate. Also remove "Electrolit Manufacturing Inc. is committed to maintaining a work environment that promotes diversity and is free of discrimination." That's also boilerplate. So we should omit those sentences.
We also need to remove duplicated lines: none apparent.
We need to preserve all substantive information; we must not invent or summarize away detail.
Now we need to produce HTML fragment with