Documentation Specialist I

POSITION SUMMARY

The Documentation Specialist I plays a pivotal role in managing the company’s asset records to ensure data integrity, accuracy, and efficiency of locating information. Those in the level I role will receive and verify documents submitted, updating and maintaining project tracking sheets and SAP status.

DUTIES & RESPONSIBILITIES

• Operate scanning equipment and software to digitize construction records.
• Conduct quality control reviews of scanned documentation.
• Research and retrieve records for projects and special requests.

SUPERVISORY RESPONSIBILITIES

The team members in this role will:

• Serve as an Individual Contributors without supervisory responsibilities, supporting and contributing to team goals and objectives.

REQUIRED SKILLS & ABILITIES

• Proficient with Microsoft Office Suite
• Strong communication skills and demonstrated ability to work collaboratively in a team environment.
• Analytical and problem-solving skills.
• Ability to thrive in a fast-paced, rapidly-changing environment.
• Self-motivated, ability to work with and without supervision while multi-tasking and prioritizing across a number of projects and initiatives.
• Hightly organized with attention to detail and committed to quality.
• Familiarity with regulatory requirements.

EDUCATION & WORK EXPERIENCE

• A High School Diploma or GED
• A valid driver’s license required
• A minimum of one (1) year of directly related industry experience.

PHYSICAL REQUIREMENTS

• Remain stationary for prolonged periods of time.
• Move self in different positions to accomplish various tasks throughout the office space.
• Operate a computer and other office productivity machinery as necessary.
• Lift, adjust, or move objects up to 50 pounds.
• Communicate with others to accurately exchange information and ideas.
• Observe details at close range.

WORK CONTEXT

• This is a full-time non-exempt hourly position
• Travel for work-related purposes, including some overnight visits to locations, up to 10% of the time.