Document Systems Management Coordinator - Entry Level

Job Description

Top skills would be experience in an Admin role for a fast-paced environment, ability to multi-task, advanced level in Microsoft office, attention to detail, and a commitment to work onsite.

Essential Duties And Position Responsibilities:

• Serve as the Electronic Document Management System (EDMS) and Learning Management System (LMS) administrator (e.g., maintain accurate users, assign passwords and privileges, update training requirements, etc.)
• Ensure timely, accurate and efficient preparation and management of documents
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
• Process changes via the EDMS and DCN systems
• Provide database navigation and troubleshooting support for the EDMS, LMS and paper based DCN system
• Assist managers to ensure required training is assigned and documented
• Update V. Mueller Product Database (VMPD)
• Provide documentation and training compliance metrics as requested
• Maintain central device master documentation
• Maintain records in accordance with record retention policies
• Interface with internal and external auditors during review of the applicable quality management sub-systems (i.e., those pertaining to documentation, change control, and training)
• Continuous improvement of the change control, documentation control, and training systems
• Successful completion of projects assigned by management to support business imperatives
• Other duties as assigned

Qualifications, Knowledge, And Skills Required

• Associate degree preferred, high school diploma or equivalent required
• Excellent verbal and written communication skills
• Strong collaboration across business functions
• Ability to aggressively drive results in multiple projects simultaneously
• Use of Microsoft Office software to generate formal procedures, control logs and databases
• Two years of relevant work experience required, preferably in a regulated medical device or pharmaceutical environment
• Understanding of blueprints, standard operating procedures, and overall documentation systems