Document Retrieval Specialist 1

About the role

We are seeking a highly organized and detail-oriented Document Retrieval Specialist to join our team. The ideal candidate will be responsible for providing administrative support to the operations team, ensuring the smooth and efficient functioning of daily operations. This entry-level position is crucial to maintaining the effectiveness of our operational processes and supporting the overall goals of the organization.

Responsibilities

• Provide general administrative support to the operations team, including scheduling meetings, managing calendars, and handling correspondence.
• Accurately enter and update data in various systems and databases, ensuring data integrity and completeness.
• Prepare, maintain, and organize operational documents, reports, and records.
• Serve as a point of contact for internal and external stakeholders, addressing administrative and operational inquiries and providing information as needed.
• Assist in coordinating operational activities, including logistics, resource allocation, and workflow management.
• Generate and distribute regular reports on operational metrics, performance, and progress.
• Support inventory management processes, including tracking and ordering supplies and equipment.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Identify and resolve operational issues, escalating to the Operations Manager when necessary.
• Perform other related duties as assigned by the Operations Manager.

Requirements

• High school diploma.
• 0–1 years of relevant experience.
• Proficiency using AI tools skillfully with an understanding of how to develop/create intelligent prompts and/or agents.
• Previous experience in an administrative or operations support role within a healthcare billing department is preferred but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with data entry and database management.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving abilities and a proactive approach.

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Benefits

• 401k plan with employer match.
• Flexible paid time off and holidays.
• Parental leaves.
• Life and disability insurance.
• Health benefits including medical, dental, vision, and prescription drug coverage.

Pay

Base salary range: $15.00 – $19.00 per hour.