Document Controls Manager - Michels Infrastructure Solutions, Inc.

Location: Project-Based • Employment Type: Full-Time • Travel: Approximately 75% Travel Required

About the role

Lead document management processes and information governance efforts supporting some of North America's largest and most complex mission-critical infrastructure projects. As a Document Controls Manager with Michels Infrastructure Solutions, you will lead document control activities throughout all phases of project execution, ensuring project documents, engineering deliverables, procurement records, construction documentation, quality records, commissioning packages, and turnover deliverables are properly managed, maintained, and distributed throughout the project lifecycle.

Responsibilities

• Lead document control activities throughout all phases of project execution.
• Develop and implement document management procedures, workflows, standards, and information governance practices.
• Manage document control systems supporting engineering, procurement, construction, quality, commissioning, and turnover activities.
• Ensure project documentation is maintained in accordance with contractual requirements, project standards, and internal procedures.
• Lead document control personnel and establish priorities, workflows, performance expectations, and reporting requirements.
• Maintain accurate, organized, and audit-ready project records throughout the project lifecycle.
• Establish and manage document control systems, processes, naming conventions, retention requirements, and approval workflows.
• Oversee document processing, distribution, tracking, revision control, retrieval, and archiving activities.
• Manage project documentation including: Drawings, Specifications, RFIs, Submittals, Transmittals, Correspondence, Contracts, Procurement records, Quality documentation, Inspection reports, Commissioning documentation, As-built records, Turnover packages.
• Ensure project teams are working from current and approved document revisions.
• Track document review cycles, approvals, overdue items, and outstanding action items.
• Develop and maintain document logs, reporting dashboards, compliance reports, and project metrics.
• Support engineering, procurement, project controls, construction, and commissioning teams with document management requirements.
• Coordinate document exchanges between project stakeholders, clients, consultants, vendors, subcontractors, and affiliated Michels companies.
• Lead document audits and quality reviews to ensure compliance with project requirements.
• Support preparation and delivery of owner turnover packages, operation and maintenance manuals, commissioning records, and final project documentation.
• Train project personnel on document control standards, procedures, software platforms, and reporting requirements.
• Support continuous improvement initiatives related to information management and document control processes.
• Lead, mentor, and develop Document Control Specialists and project administrative support personnel.
• Establish and maintain document control standards across assigned projects.
• Promote accountability, consistency, accuracy, and responsiveness throughout document management activities.
• Collaborate with project leadership to ensure documentation requirements are integrated into project execution strategies.
• Drive continuous process improvements that enhance efficiency, organization, compliance, and information accessibility.

Requirements

• Bachelor's degree in Construction Management, Engineering, Business Administration, Information Management, Project Controls, or a related discipline and 7+ years of document control, information management, project controls, engineering support, or construction administration experience, or an equivalent combination of education and experience.
• Experience supporting large-scale construction, EPC, infrastructure, mission-critical, industrial, energy, or data center projects.

Qualifications

• Demonstrated experience developing and managing document control systems, procedures, workflows,