Document Control Specialist
About the role
The Document Control Specialist plays a crucial role in ensuring that all documents are properly managed in accordance with ISO 9001:2015 standards. This position is essential for maintaining operational efficiency, regulatory compliance, and the effectiveness of the Quality Management System (QMS).
Responsibilities
Develop, implement, and maintain document control procedures aligned with ISO 9001:2015 Clause 7.5 (Documented Information).
Ensure all documents are reviewed, approved, and updated as required prior to issue.
Control the distribution, access, retrieval, and use of documented information.
Prevent unintended use of obsolete documents and ensure proper identification if retained.
Maintain document registers, master lists, and revision histories.
Support the implementation and continuous improvement of the Quality Management System.
Aid in internal and external audits by providing accurate and traceable documentation.
Identify gaps and recommend improvements in document control processes.
Manage the full lifecycle of documents including creation, revision, approval, distribution, and archiving.
Ensure proper version control and traceability of all engineering, quality, and project documents.
Standardize templates, formats, and numbering systems.
Liaise with engineering, quality, operations, procurement, and project teams to ensure timely document submission and approval.
Provide training and guidance to staff on document control procedures and systems.
Cook with external stakeholders (clients, vendors, auditors) regarding document requirements.
Administer and maintain document management systems (DMS/EDMS).
Ensure data integrity, security, and backup of documented information.
Generate reports and metrics related to document control performance.
Qualifications & Experience
Bachelor’s degree in Engineering, Quality Management, Information Management, or related field.
3–7 years of experience in document control within engineering, manufacturing, or construction environments.
Experience working within an ISO 9001-certified organization.
Strong understanding of ISO 9001:2015 requirements, particularly documented information control.
Familiarity with document management systems (e.g., SharePoint, Aconex, EDMS platforms).
Excellent attention to detail and organizational skills.
Strong communication and coordination abilities.
Ability to manage multiple priorities and deadlines.
Key Performance Indicators (KPIs)
Document accuracy and revision control compliance rate.
Timeliness of document processing and approvals.
Audit findings related to document control.
User compliance with document control procedures.
Reduction in obsolete or uncontrolled document usage.
Pay
The good faith base salary range for this role is $75,000–$110,000 at the time of this posting. Where you fall within the range depends on your experience, skills, and location. This range reflects base salary only and does not include benefits or bonus/incentive. This range may be adjusted in the future.