Document Control Specialist

Location: Kaukauna, WI (relocation or daily commute required). Pay: Based on experience. Benefits: 401(k), Medical, Dental, Vision, Paid Vacation, Life Insurance.

About the Role

Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.

Responsibilities

• Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
• Maintains related files.
• Prepares requests for reproduction of documents and operates reproduction equipment.
• Prepares reports and memorandums.
• Attends weekly customer meetings to ensure all documents are being transmitted properly.
• Sets up new projects in CSI and works with the Engineering and Project Management team to ensure all requirements are input and met.
• Works with outside vendors as needed to ensure they have all proper documentation to perform checking and that all documents are sent and received in a timely manner.
• Conducts work safely and follows all safety procedures; rejects work that is not safe and discusses the situation with supervisor.
• Helps in writing Standard Operating Procedures or Work Instructions for the department as needed.
• Works with Shop Floor Supervisors to maintain, log, and distribute quality issues that arise due to Engineering or Customer Changes/Errors.
• Maintains and assigns monthly Quality Audits and logs appropriately for each review.

Requirements

• High school diploma or GED; or one to three months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers, clients, and other employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or digital form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Key Competencies

• Ability to use Excel, Word, and Outlook at an accelerated level.
• Ability to create formulas within Excel.
• Familiar with PDF file creation and manipulation (helpful).
• Attention to detail is a must.
• Effective decision‑making abilities.
• Good listener.
• Treats others with respect.
• Problem‑solving skills.
• Self‑motivated.
• Ability to multitask.
• Meets commitments.

Equipment

• Basic office equipment: multiline phone, computer, copier, fax, scanner, etc.

Physical Demands and Working Conditions

Frequency key: C = Constantly, F = Frequently, O = Occasionally, R = Rarely

Physical Demands

• Standing – R
• Walking – R
• Sitting – C
• Lifting – R
• Carrying – R
• Pushing – R
• Pulling – R
• Climbing – R
• Balancing – R
• Stooping – R
• Kneeling – R
• Crouching – R
• Crawling – R
• Reaching – R
• Handling – R
• Grasping – R
• Feeling – R
• Talking – O
• Hearing – F
• Repetitive Motions – O
• Eye/Hand/Foot Coordination – F

Physical Strength

• Little Physical Effort (10 lbs or less) – R
• Light Work (up to 20 lbs) – R
• Medium Work (up to 50 lbs) – R
• Heavy Work (up to 100 lbs) – R
• Very Heavy Work (above 100 lbs) – R

Environmental Conditions

• Extreme Cold – R
• Extreme Heat – R
• Temperature Changes – R
• Wet – R
• Humid – R
• Noise – R
• Vibration – R
• Hazards – R
• Atmospheric Conditions – R

Personal Protective Equipment

• Steel Toe Work Boots – Required
• Hearing Protection – Required
• Safety Eyeglasses – Required
• Welding Coat – Required
• Respirator – Required
• Other PPE (Gloves) – Required

Safety

All TEAM employees are required to follow all of TEAM’s safety policies and procedures for their safety and the safety of others.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

Job ID: #hc268056