Document Control Specialist

About the role

The Document Control Specialist is responsible for ensuring accuracy, completeness, and timely maintenance of quality documentation within the organization, focused on food manufacturing. This role plays a critical part in maintaining compliance with regulatory standards and facilitating efficient document control processes. It requires strong attention to detail, exceptional organizational skills, and a solid understanding of quality management systems.

Location: inside an air‑conditioned office environment. Must be able to work near food ingredients, including exposure to food allergens. Prolonged periods sitting at a desk and working on a computer. Must be able to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards. Must be able to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Responsibilities

• Establish and maintain effective document control processes to ensure accurate and controlled distribution of quality and regulated documentation, including policies, procedures, work instructions, specifications, and templates.
• Execute all change management requests and follow through to project completion.
• Review and evaluate quality documentation for accuracy, consistency, and compliance with established standards and regulations.
• Collaborate with subject matter experts to revise and improve documents.
• Establish and maintain a centralized system for storage, retrieval, and archiving of quality documents.
• Conduct the approved GMP Monthly training program in Ohio.
• Oversee the training management system to ensure training is completed in a timely manner during onboarding or after document revisions.
• Ensure document version control and maintain an audit trail of changes.
• Facilitate training programs and workshops to promote awareness of change management requirements among employees.
• Communicate documentation updates and changes to relevant stakeholders.
• Conduct regular documentation audits in partnership with the Quality Manager and Quality Assurance team to ensure compliance with internal and regulatory requirements.
• Work closely with cross-functional teams