Document Control Specialist

About the role

Instrumentum is a national sterile processing partner that helps hospitals and surgery centers run efficient, compliant, and safe instrument reprocessing operations. We ensure every instrument is surgery-ready, so our partners can focus on what matters most: delivering exceptional care. We're hiring a Document Control Specialist to manage the quality documentation that keeps our operations audit-ready and our partner facilities running safely. This role is based on-site in the Richmond, VA area, supporting our account with a regional hospital system.

What you'll do

• Administer our document control system — policies, SOPs, work instructions, and forms — from creation through retirement
• Track review schedules, maintain version control, and process change requests
• Prepare documentation for internal audits, accreditation surveys, and regulatory inspections
• Support corrective and preventive action (CAPA) documentation
• Serve as the on-site document control point of contact for our hospital account
• Train staff on document control processes and our quality management software

What you'll need

• 1+ year of experience in document control, records management, or quality assurance, ideally in healthcare or a regulated industry
• Experience with electronic document management or quality management software; familiarity with Qualio, SafeCare, Salesforce, or similar platforms is a plus
• High school diploma or GED required; associate's or bachelor's degree preferred
• Strong attention to detail and comfort managing multiple document review cycles at once

Pay

$28.00–$32.00/hour, depending on experience

Benefits

• Medical, dental, and vision insurance, effective the first of the month after hire
• 401(k) with 50% company match up to 2%, eligible from day one
• PTO plus 9 paid holidays
• Structured training and advancement pathways, including support for professional certifications