DOCUMENT CONTROL RECORDS MANAGEMENT – CONTRACT ASSOCIATE

Location: San Rafael, California | Employment type: Contract | Worksite: On-Site

About the role

End-to-end contract management supporting a large volume of contracts and requisition requests in a fast-paced, highly regulated environment.

Responsibilities

• End-to-end contract management, including receiving and submitting, monitoring and tracking contracts from draft through final signatures
• Monitor and track requisition requests from submission to financial approval and PO creation
• Create and submit contract and financial requisition requests using SAP/Ariba and Coupa/Spend Source
• Research vendors in systems to determine if vendors are active; handle new supplier submissions or update existing suppliers
• Draft and route multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders
• Act as a liaison between the company, internal business partners, and outside vendors to facilitate contract execution
• Build and maintain relationships with internal business partners
• Engage with other functional areas to assess and respond to contracting and requisition needs, obligations, and revisions
• Monitor and coordinate complex workflows between the business, Procurement, Finance, and Legal Departments to ensure timely task completion
• Serve as the operational point of contact for SIPE processes, ensuring consistency, governance, and timely execution across contracting, procurement, market research, and vendor management activities
• Lead Market Research (MRP) and Social Listening (SL) operational compliance and data quality processes, ensuring adherence to internal policies, governance requirements, documentation standards, and audit readiness
• Partner with cross-functional stakeholders (e.g., Procurement, Legal, Compliance, Finance) to strengthen operational processes, identify opportunities for continuous improvement, and enhance organizational agility
• Support continuous improvement initiatives by identifying process efficiencies, standardizing workflows, and optimizing operational execution across SIPE activities

Requirements

• Prior experience in contract management required
• Strong acumen for SAP/Ariba and Coupa/Spend Source platforms
• Comfortable with ambiguity and navigating complex processes and systems
• Ability to work independently and proactively solve problems, driving issues to resolution
• Detail-oriented with strong proofreading and editing skills, consistently delivering accurate, high-quality work
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
• Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated environment
• Strong technology aptitude with the ability to quickly learn and leverage new systems, digital tools, and AI-enabled solutions
• Strong written and verbal communication skills
• Customer service oriented, able to communicate effectively with internal business partners and external vendors/suppliers
• Strong interpersonal and relationship-building skills, collaborating effectively across cross-functional teams
• Demonstrated ability to identify operational risks, proactively resolve issues, and communicate effectively across cross-functional stakeholders
• Continuous improvement mindset with the ability to identify opportunities to streamline processes and improve operational efficiency

Nice to have

• Experience in contracts administration or other relevant experience
• Experience at a large law firm or within an in-house legal department of a public company
• Experience within biotech/pharma/medical device industry or other contract-intensive fields
• Familiarity with SpringCM
• Experience supporting market research, compliance, or operational processes in a highly regulated industry
• Science or technology background
• Experience using AI-enabled productivity tools (e.g., Microsoft Copilot, ChatGPT) to streamline workflows
• Experience supporting digital transformation or process automation initiatives

Pay

$35–$47 per hour, depending on experience