Document Control Manager

About the role

Fronza & Francis is a high-performance multi-state certified, women owned firm that provides excellent customer-oriented services to industry clients. Our services consist of project management, construction management, project controls, Contract Administration and Contract Compliance support services to both private and public sector companies. We have an integrated and scalable range of services which help our clients achieve their goals on projects of varying scope, budget, schedule, and complexity. Location: Seattle, WA. Job Type: Hybrid / In-Office. Employment Type: Full-Time.

Responsibilities

• Develop, update, and maintain project document control plan and procedures for effective document lifecycle management.
• Collaborate with cross-functional groups to assess their document management needs and provide guidance on best practices.
• Develop and maintain document numbering and file naming system and procedures.
• Quality checking, registering, classifying, tracking and transmitting of project document deliverables.
• Manage and automate review process workflows.
• Ensure consistent use of the EDMS across all functional departments on the project.
• Maintain a live deliverables list, showing current dates, statuses, and forecast of document deliverables.
• Work with project controls and scheduling to ensure deliverable dates are incorporated into the EDMS for effective tracking of deliverables.
• Review, catalogue, and distribute all consultant drawings, shop drawings and submittals from other stakeholders as required.
• Comply with all health and safety procedures as required by the project and law requirements.
• Quality check all documents for conformance to plans, specifications, and EDMS requirements.
• Follow-up on deficiency lists and assist with scheduling and coordinating subcontractors.
• Provide scheduled, structured training for all users of the EDMS, both internally and externally.
• Coordinate with clients and other stakeholders to resolve document control issues to obtain final approval/ensure smooth operation of all functions.
• Offer input towards continuous system improvement.
• Identify risks and participate in the preparation of risk reports if required.

Qualifications

• Bachelor’s Degree or equivalent technical degree or equivalent experience
• 3+ years related management experience
• Experience with rolling out an EDMS
• Preferred: Project Management
• Preferred: Project Controls
• Preferred: Procurement Management
• Preferred: Facility Commission, Testing and Startup
• Preferred: Project Coordination
• Preferred: Closeout

Skills

• MS Office Suite
• Aconex, Oracle, SAP, Procore, Prolog, ProjectWise, Fieldwire, AdorePlus, Citrix
• SharePoint

Schedule

Hybrid / In-Office