Document Control Clerk

What We Offer

• Annual salary commensurate with experience and skill
• Group carrier medical (UHC), dental (SunLife), vision (VSP through SunLife), and supplemental (SunLife) insurance
• Wellness Program
• 401(k) with company match
• Employee Stock Ownership Plan (ESOP)
• Employer-paid Life insurance, short-term and long-term disability insurance

Key Responsibilities

• Manage all aspects of document control, including the receipt, review, distribution, retrieval, and storage of engineering drawings and project documentation
• Aid other Document Control Clerks to ensure timely completion of assigned tasks
• Review, maintain, and revise databook contents to ensure all documentation is accurate, complete, and properly approved prior to release
• Cookordinate with internal teams to ensure all documentation meets customer specifications and project requirements
• Support project staff by receiving, logging, filing, tracking, expediting, and distributing correspondence, submittals, RFIs, and quality control documentation
• Review and submit vendor-required documentation in accordance with project specifications
• Generate and process Vendor Document Register (VDR) reports on a bi-weekly basis
• Maintain and update databases and submit electronic documentation using various platforms
• Support document lifecycle activities, including writing, editing, reviewing, and approval processes to meet deadlines
• Create and process Constructware reports, including Ball in Court (BIC) and Customer in Court (CIC), and assist with reporting for project meetings
• Receive, print, and organize customer Request for Quotations (RFQs)
• Greet visitors, manage sign-in/out logs, and direct guests appropriately
• Perform additional administrative and project-related duties as assigned

Requirements

• High School Diploma or equivalent required
• Valid Driver’s License required
• 1–3 years of related experience in an office or administrative setting preferred
• Strong organizational skills with high attention to detail
• Ability to follow established procedures and meet deadlines
• Proficiency in Microsoft Office applications
• Effective verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment