Docketing Specialist - Portland, OR

About the role

Schwabe, Williamson & Wyatt is seeking a full-time Docketing Specialist in our Portland, OR office. The Docketing Specialist is responsible for calendaring in a wide array of practices, with a primary focus on litigation docketing. They need to be highly dependable with the ability to provide excellent customer service under continuous workload and daily deadlines.

Work schedule

Schwabe has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday. The first 30 days will be in office Monday through Friday to ensure a smooth onboarding and integration into the firm.

Responsibilities

• Enter dated events into the firm's docketing software (CompuLaw).
• Update and/or remove outdated docketed events as necessary.
• Review and verify information prior to input into docketing software.
• Apply knowledge of court rules to analyze court documents and incoming docket requests to determine appropriate calendaring.
• Provide docket reports on a scheduled and as-needed basis.
• Maintain record of work performed in the firm's document management system.

Requirements

• At least two years' experience working in a legal services environment (preferably litigation, ideally litigation docketing).
• Two years of college or a combination of education and experience that ensures the ability to perform the job.
• Knowledge of CompuLaw or other docketing software a plus.
• Proficiency in Microsoft Office.
• Excellent computer skills, including data entry, and some knowledge of online court rules research.
• Proven attention to detail and accuracy, coupled with strong organizational skills.
• Ability to communicate clearly and professionally with attorneys, paralegals, legal assistants, management, and co-workers.
• Familiarity with court rules in some or all of the state jurisdictions in which we primarily practice (Oregon, Washington, Alaska, and California). This includes state and federal civil courts, as well as bankruptcy and appellate courts.

Benefits

• Medical, dental, and life insurance
• Long-term disability (LTD)
• 401(k)/profit sharing
• Tuition reimbursement
• Employee Assistance Programs
• Transit subsidy
• Paid holidays, vacation, and sick time off