Docketing Specialist

O'Hagan Meyer, a national insurance defense litigation firm with more than 400 attorneys across 26 offices, is seeking a full-time Docketing Specialist to join its Chicago, IL office. We're looking for resourceful, detail-oriented candidates who care about the little things, communicate clearly, follow established procedures, and ask questions when unsure. The Docketing Specialist is responsible for calendaring court dates, tracking deadlines, and maintaining dockets across multiple jurisdictions, as well as providing regular reports of response dates and supporting special projects and research assignments in collaboration with legal support staff and other firm docket specialists. Primary duties include, but are not limited to:Perform litigation docketing for state, federal, appellate, bankruptcy, and administrative mattersDocket matters in the Circuit Court of Cook County and collar county courts (DuPage, Lake, Will, Kane, and McHenry), the U.S. District Courts for the Northern, Central, and Southern Districts of Illinois, the Illinois Appellate and Supreme Courts, and the Seventh CircuitApply the Illinois Code of Civil Procedure, Illinois Supreme Court Rules, Cook County Circuit Court rules and General Orders, and N.D. Ill. Local Rules when calculating deadlinesSupport docketing for other offices, states, and practice areas (e.g., trademark, IP, federal court nationwide), applying each jurisdiction's rules for service, response periods, and court holidaysIndependently analyze pleadings and court orders to determine all applicable deadlinesCalculate deadlines involving multiple service methods, continuances, and stipulations, and research procedural rules, statutes, and local rules when deadlines are unclearMonitor court queues for updates requiring immediate actionManage high-volume docket requests, including expedited and high-priority ("RUSH") requests, with exceptional accuracyPerform quality control review of docket entries in collaboration with legal support staffProcess complex case transfers, consolidations, removals, remands, appeals, and related proceedingsMaintain accurate case records and docket history, and prepare reports and deadline summariesServe as a subject matter expert on court rules and procedural deadlines for attorneys and legal staffCoordinate with attorneys, paralegals, legal assistants, and litigation teams on procedural issuesParticipate in testing and implementing docketing software, system enhancements, SOPs and workflow improvementsStay current on rule changes affecting litigation deadlines Requirements 4-6 years of progressive docketing experience, with a background in docketing or litigation support and administration in a high-volume settingStrong understanding of the litigation process and federal, state, and local court rules and proceduresStrong understanding of docketing softwareProficiency in Adobe Acrobat and Microsoft Office, including Outlook and ExcelExcellent written, verbal, and interpersonal communication skillsExceptional attention to detail, organization, and time managementAbility to work independently and as part of a collaborative team. Preferred:Knowledge of Illinois state and federal court rules and procedures (strongly preferred)Multi-state docketing experienceExperience with CourtAlertFamiliarity with eFileIL and the Cook County Clerk's online case searchParalegal certificate or other legal education Benefits Flexible hybrid scheduleLow turnover, collegial and collaborative environmentDirect client interaction and significant responsibility on complex and sophisticated legal mattersFormal mentorship, training and development programs for associatesCompetitive compensation and several annual bonus programsRobust benefits package, including 401(k) plan with employer contribution, health insurance (medical, dental and vision coverage), life insurance, flexible spending accounts to help offset the cost of dependent care and/or health care expenses, and a paid parental leave program O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. O'Hagan Meyer participates in E-Verify. Salary Range: $28.00 to $38.50 per Hour