Docketing Specialist

Core Responsibilities

• Independently defined responsibilities for an assigned group, which may include multiple offices and/or shared docketing mailboxes.
• Manage completed deadlines in a timely and accurate manner.
• Review data for accuracy and promptly resolve discrepancies.
• Review and accurately interpret submitted documents to identify, calculate, and docket all applicable data.
• Ensure correct assignment of timekeepers to matters.
• Respond professionally and constructively to inquiries from attorneys, timekeepers, and staff.
• Aid in onboarding incoming IP portfolios.
• Utilize IP-specific software, including Anaqua, to manage IP-related activities.
• Adhere to department and firm policies.
• Manage projects and perform additional tasks as assigned.

Knowledge & Education

• Strong organizational and process-management skills, with exceptional attention to detail and the ability to identify inaccuracies and inconsistencies.
• Proficiency in Microsoft Office and Adobe products, including advanced Excel skills (preparing, exporting, editing, filtering, sorting, searching, and reformatting large spreadsheets).
• Ability to work under pressure, meet strict deadlines, and effectively manage multiple priorities simultaneously.
• Demonstrated “client-first” mindset, with a responsive, flexible, and adaptable approach.

Interpersonal Skills

• Adaptability: Willingness and ability to learn and embrace new skills and best practices as the role evolves and firm needs change. Ability to perform effectively under pressure and meet tight deadlines.
• Collaboration: Ability to work independently while also contributing effectively as part of a team. Proven ability to build relationships and foster teamwork at all levels of the firm.
• Communication: Excellent interpersonal skills and the ability to work effectively with a diverse group of internal and external clients, attorneys, and staff. Strong oral and written communication skills. Ability to handle confidential information and sensitive matters with discretion and professionalism.

Problem Solving

• Confidence and ability to identify and analyze issues, make sound decisions, and implement effective solutions. Ability to respond to unexpected challenges by proactively developing innovative solutions while maintaining a professional demeanor.

Professionalism

• Demonstrated ability to maintain composure, exercise good judgment, and represent the firm with professionalism at all times.

Compensation

Compensation for this position will range from $45,000 - $65,000, depending on experience and location.