Docketing Analyst

About the role

We are always seeking talented, motivated, growth‑minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team!

Responsibilities

• Read, sort, and distribute incoming mail from the USPTO, foreign government agencies, and foreign associates in a timely manner per established procedures.
• Ensure daily full docket clearance, monitoring workflow and maintaining integrity of filing logs per policies.
• Provide guidance and respond to complex docket‑related questions and problems from the IP team.
• Maintain an accurate docket database and provide required reports.
• Save client and legal documents to PATTSY; upload images to matter‑level PATTSY page.
• Process abandoned and/or inactive files.
• Maintain and distribute an electronic global docket calendar for domestic/international patents, trademarks and inter‑parties as assigned.
• Maintain positive contact with attorneys, staff and clients while observing confidentiality.
• Ensure accuracy and completeness of docketing of documents received from the USPTO per CFR, client, foreign agency requirements.
• Maintain e‑files through the firm’s IP Management System/iManage integration.
• Lead various audits (US pair inconsistencies, bibliographic audits, PTO audits for formalities) as needed.
• Lead the team in completing successful mass updates (e.g., mass bibliographic data updates) and assist with intakes as needed.

Qualifications

High school degree or equivalent. College degree or equivalent specialized training (e.g., paralegal studies) beneficial. Minimum of five (5) years of progressive Intellectual Property docketing experience in Trademark. Strong experience with domestic and foreign trademark and TTAB matters.

Skills

• In‑depth knowledge of both US and international trademark law with ability to apply knowledge to docket actions.
• Strong knowledge of docket software applications.
• Excellent proofreading skills.
• Ability to identify and analyze complex issues and problems with managing data, including identifying discrepancies in audits and bibliographic data and recommending effective resolution.
• Effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Strong attention to detail.
• Ability to work independently and as a strong team member.
• Ability to work closely with all departments to understand their processes and assist with day‑to‑day operations of the IP and HSIP Practice Groups.
• Effective interpersonal skills to communicate and follow instructions from a diverse group of attorneys and staff.
• Ability to multi‑task, work independently with limited supervision, and work under pressure with high‑quality results.
• Proficient in Microsoft Office Suite.

Pay

Hiring Salary Range: $70,000.00 – $110,000.00