Division Operations Specialist

About the Role

The Division Operations Specialist assists with managing general operations of a large instructional support division or department at Lone Star College-Tomball. This role is responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support.

Responsibilities

• Build schedules during registration and notify of class cancellations
• Provide supervision and training to support staff and student workers
• Coordinate and schedule office duties based upon priorities
• Provide administrative support to the division, including composing correspondence, planning and revising department schedules and calendars, arranging meetings, and maintaining documentation and files
• Assist with department/division employee payroll functions
• Lead in budget building and assist in the budget planning process; set up, maintain, and monitor budget expenditures
• Manage office supplies, including tracking usage, maintaining appropriate levels, preparing requisitions, and verifying receipt and distribution
• Retrieve, compile, and disseminate reports, correspondence, agendas, or management information in support of the department/division
• Perform faculty support functions, including input and maintenance of faculty qualifications, program coordination, and acting as a liaison for adjunct faculty
• Perform other reasonable, related duties as assigned

Qualifications

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher
• Experience in office administration

Skills

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and ability to learn new software
• Excellent organizational skills and ability to prioritize well
• Ability to work on multiple projects
• Ability to document expenses
• Ability to maintain confidentiality

Pay

Hiring salary range is $36,057 to $41,465. Salary offer is determined by related experience and education.

Benefits

Comprehensive benefits package, including wellness programs, tuition waiver, professional development opportunities, and more.

All applicants must reside in Texas.