Distribution Specialist

About the role

CoAd is looking to hire a Distribution Specialist as we continue our evolution and growth into a leading HCM provider to businesses. The Distribution Specialist is responsible for the meticulous production, packing and timely shipping of payroll to all CoAd clients. This role involves supporting quarter-end and year-end processes, maintaining production equipment, managing office supplies and ensuring the accuracy and punctuality of all deliveries.

CoAd helps businesses navigate the complexities of workforce management through a combination of technology, expertise, and human support. Serving more than 17,000 clients nationwide, CoAd delivers payroll, HR, benefits administration, compliance support, workforce technology, and PEO services that help organizations simplify operations, support their employees, and drive growth. Built on the belief that workforce solutions should be integrated, intuitive, and people-centered, CoAd empowers employers to manage their workforce with greater confidence while adapting to the evolving needs of today’s workplace.

Responsibilities

• Prepares labels for payroll packaging, includes information for contact, client name, address, date, special delivery instructions and payroll invoice amount
• Prepares checks for shipment by removing from check printer, sorting, processing through folder-inserter units (folds, fills, seals envelopes)
• Prepares client reports by sorting each applicable section
• Maintains integrity by matching checks and check counts to correct client reports and invoice registers
• Prepares shipping labels with correct payment amounts using invoice reports; adjust invoice amounts manually as needed
• Packages payroll in shipping envelope or Fed Ex overnight package
• Coordinates overnight shipments utilizing FedEx Powership labeling system and courier manifest
• Tracks and coordinates delivery issues
• Notifies Management of potential problems with delivery of payrolls
• Posts invoice amounts to manifest
• Maintains supplies of check stock and envelopes
• Document scanning
• Equipment Maintenance departmental equipment (insert folder, check printer, FedEx Powership, mail machine
• Mail distribution/drop off
• Open-ended end of day completion, due to unforeseen production delays
• Fulfillment of Sales & Marketing material to remote offices
• Fulfillment of company-related forms, materials
• New Client Kit distribution
• Support for special projects (annual Benefits Open Enrollment)