Director of Student Affairs - School of Medicine

About the role

The Director of Student Affairs - School of Medicine oversees the tri-campus learning communities, manages faculty and student coaching, and supports professional development for medical students.

Responsibilities

• Execute effective and innovative program management for the tri-campus learning communities.
• Collaborate with multi-level stakeholders to architect the professional development curriculum and associated programming.
• Develop and coordinate efforts to assess and evaluate student affairs programs and champion a safe and inclusive learning environment.
• Annual recruitment, hiring, on-boarding, faculty development and succession planning for all Learning Community faculty (48+ assistant directors and 6+assistant deans).
• Generate agendas and co-facilitate monthly leadership meetings.
• Create a focus and prioritization of student academic coaching to foster professional identity formation, academic progression, and student well-being as well as to facilitate attainment of graduation competencies.
• Manage the faculty and student coaching dashboard (KACES), collaborating with programmers to optimize the delivery of coaching for student success and compliance.
• Support the learning community faculty in navigating student resources, scheduling required activities, organizing Block 1 coaching appointments, and monitoring compliance.
• Steward of the Medical Academic Societies annual endowment, ensuring equitable fund distribution across the three campuses, supporting student and faculty programs and professional development.
• Maintain annual budget.
• Prepare and present annual Medical Academic Societies report to Executive Dean and other SOM leadership.
• Serve on the Student Promotions Committee as a liaison to the Society Director team/Assistant Deans for Student Affairs.
• Take attendance and minutes for meeting.
• Organize the student professional development curriculum, recruiting content experts, writing presentations, content development and delivery, developing student affairs communications and branding, and ensuring alignment with AAMC and AMA best practices.
• Design and orchestrate the School of Medicine policy and procedure compliance training modules.
• Support the learning community faculty in navigating student resources, scheduling required activities, organizing Block 1 coaching appointments, and monitoring compliance.
• Champion for the Learning Environment Champion a safe learning environment with a prioritization of student education on discerning student mistreatment, reporting mechanisms, and preparation and dissemination of the annual student mistreatment report.
• Manage the Coach’s Fund for Emergency Assistance.
• Process applications, consult committee and track voting, communicate directly with students and the Office of Financial Aid on disbursement of fund.
• Manage the Ehrlich Travel Grant.
• Process applications, make determinations of awards, communicate directly with students to collect all required materials, work directly with Endowment to reimburse student travel.
• Track student data and location of travel to report to KU main campus for Clery reporting annually.
• Facilitate all AAMC and AMA student travel including researching flights, hotels, registration, communication with student, serve as liaison between students and Finance Department, ensure students submit photos and reflection.
• Serve as co-advisor and point person for Medical Student Assembly, the medical student governing body.
• Assist in logistics planning, institutional knowledge, and collaborative problem-solving for student success.
• Serve as co-lead on the Kern National Network KUSM team.
• Serve as the KUSM KNN Student Chapter Champion, assist students with programming and logistics, attend KNN student champion meetings, co-plan/facilitate Flourishing Series.
• Serve on the USMLE Step 1 Readiness team.
• Generate and execute all communications to students in collaboration with cross-campus partners.
• Provide executive oversight of event operations, front desk operations, and dean-level support to the program manager and administrative assistant.

Qualifications

• Master’s degree
• 5 years of professional experience in academia or program management
• Two years supervisory experience
• Experience with content development and employee relations

Skills

• Strong organizational and project management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite
• Experience with educational research and assessment

Benefits

A comprehensive benefits package is offered, including health, dental, and vision insurance, health expense accounts, life insurance, long-term disability insurance, and various additional voluntary insurance plans. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.