Director of Procurement and Materials Management

About the role

The Director of Procurement and Materials Management oversees all functions and activities of the procurement and materials management operations including contracts and purchasing administration, and materials management. This role works closely with the CFO and other District management staff to develop and implement strategies for effective procurement and materials management programs district-wide.

Responsibilities

• Selects, trains, motivates, and directs department personnel; evaluates, and reviews work for acceptability, and conformance with department standards; conducts performance evaluations; works with employees on performance issues providing constructive feedback on performance and behaviors; implements discipline and termination procedures; responds to staff questions and concerns.
• Develops, directs, and oversees the implementation of strategies, goals, objectives, policies, procedures and work standards for the Procurement and Materials programs, services, and activities; oversees all District contracts and purchasing administration, materials management functions.
• Manages, develops, and administers the assigned unit's annual budget; directs the forecast of additional funds needed for initiatives, projects, staffing, equipment, materials, and supplies; directs the monitoring of, and approves expenditures; directs and implements adjustments, as needed.
• Works closely with the CFO, and other District management staff regarding the development and implementation of long- and short-term strategies for the delivery of effective procurement and materials management programs District-wide.
• Directs, and assumes full management responsibility for all consults with District managers regarding their contracting and materials needs and provides advice on procurement and materials management related policies and procedures.
• Oversees the research and recommendations of subordinate staff regarding the acquisition and manages the implementation of information technology applications related to purchasing, contracts administration, and materials management.
• Oversees annual audits; develops and oversees the development of internal audit work plans, forms, policies, procedures, and standards necessary to ensure compliance with all relevant federal, state, local and District regulations related to public sector procurement and contract activities.
• Conducts risk assessments and develops remediation plans for potentially non-compliant practices.
• Prepares or directs the preparation of periodic and ad-hoc reports related to contracts administration and purchasing activities.
• Sales of the District's surplus and/or obsolete equipment.
• Confers with and presents recommended programs to the Board of Directors for final approval and oversees implementation of programs following adoption by Board.
• Collaborates with other transit and public agencies to develop cooperative procurements and to improve laws and regulations relating to purchasing, procurement, and contracts administration.
• Directs the administration of the District's Corporate Purchase Card program.
• Stays abreast of changing laws, regulations, procedures, innovations and emerging technologies pertaining to procurement and materials management applicable to the transit industry and public sector agencies; communicates the business implications and impact to all key stakeholders including the Board of Directors, executive management, other District staff, and various public and private entities.

Requirements

• Education: Equivalent to a Bachelor's Degree from an accredited four-year college or university in business administration, public administration, management, or a related field.
• Experience: Eight (8) years of verifiable and increasingly responsible experience in procurement, contracts administration and/or materials management that includes four (4) years supervising procurement, contract administration and/or materials management functions and assigned staff.

Qualifications

• Must be able to work outside regular business hours as required by the demands of business, to meet deadlines, and to attend external meetings and events.

Skills

• Leadership skills
• Strategic planning
• Project management
• Financial management
• Contract administration
• Materials management
• Information technology applications
• Auditing and compliance
• Procurement and materials management

Benefits

• Medical - Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net.
• Dental – MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%.
• Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months – based on the last date of service. $200 frame allowance or $120 allowance for contact lenses.
• Employer paid Basic Life Insurance
• Employee paid Voluntary Term Life Insurance
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
• AC Transit contributes up to $50.00/month towards an employee’s FSA
• Transit costs
• Free AC Transit Bus Pass
• Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
• AC Transit contributes up to $50.00/month towards an employee’s FSA
• Transit costs
• Free AC Transit Bus Pass
• Ten (10) paid holidays; 2 paid floating holidays; 1 paid birthday holiday
• Pension: All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA).

Pay

Salary range: $140,000 - $180,000 annually, commensurate with experience.

Schedule

Full-time, Monday through Friday, 8:00 AM to 5:00 PM, with occasional evening and weekend work as needed.