Director of Payroll

About the role

The job of Director of Payroll is done for the purpose of assisting the Director of Finance (Assistant Business Administrator) in providing leadership, operation and management of all payroll and budget operations; of leading and supervising payroll functions, employees and coordinating the successful distribution of payroll. Specific responsibilities include training, evaluating and supporting the payroll team; performing all activities required to produce employee payroll(s); preparing preliminary and final payroll reports, spreadsheets, and funds distribution accurately, timely and in accordance with established practices and regulatory requirements; and responding to inquiries and/or requests for data and/or reports. Provides assistance to the Director of Finance as directed, preparing financial reports and analysis.

Responsibilities

• Affords auditors requested payroll information for the purpose of providing supporting documentation and/or information on internal processes that is required for audit.
• Authorizes monthly payments to insurance companies for the purpose of ensuring ongoing insurance coverage for employees and their families.
• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, vendors, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Confers with a variety of internal and external parties (e.g. city/state/federal agencies, vendors, attorneys, etc.) for the purpose of gathering or communicating information required for the accurate processing of payroll.
• Contributes information and recommendations regarding strategic plans and reviews for the purpose of providing information and assisting in decision making in order to more effectively meet the District's goals and objectives.
• Covers payroll process with other departments and sites for the purpose of processing in compliance with established guidelines and payroll schedules.
• Determines payroll liabilities (e.g. entering federal and state income and social security tax information, retirement fund transfers, direct deposits, wage assignments, garnishments, etc.) for the purpose of maintaining accurate records and remitting payroll related information in a timely manner.
• Develops an appropriate system of internal controls for the purpose of ensuring that all payroll processes and records are properly safeguarded and that the records and reports are accurate and complete.
• Establishes payroll schedules (e.g. submission deadline dates, work weeks for each pay period, etc.) for the purpose of conveying information to facilitate timely receipt and processing of payroll data in compliance with regulatory guidelines, applicable laws, policies and procedures.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing payroll transactions.
• Leads payroll team employees (e.g. selecting, orienting, training, assigning, scheduling, coaching, counseling, correcting and evaluating employees, communicating job expectations; planning, monitoring, appraising job contributions, recommending compensation actions, etc.) for the purpose of ensuring that standards are achieved and performance is maximized.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains master payroll system data (e.g. salary schedules, tax information, leave policies, etc.) for the purpose of ensuring accurate payroll processing in compliance with all current applicable laws, policies and procedures.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains master payroll system data (e.g. salary schedules, tax information, leave policies, etc.) for the purpose of ensuring accurate payroll processing in compliance with all current applicable laws, policies and procedures.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information