Director of Food Sourcing and Procurement

About the role

The Director of Food Sourcing and Procurement provides strategic and operational leadership for CFB’s food sourcing, food purchasing, allocation, procurement policy, and procurement procedure functions. Working in partnership with the COO, this role contributes to strategy and is responsible for translating approved strategy into annual work plans, forecasts, performance measures, procurement controls, and cross-functional execution.

Responsibilities

• Develop and execute annual food sourcing, purchasing, allocation, and procurement work plans aligned with approved strategy.

• Use data and forecasting to evaluate product needs, sourcing trends, purchasing needs, inventory levels, product mix, partner demand, agency capacity, seasonality, market conditions, and service area priorities.

• Establish goals, dashboards, evaluation measures, and reporting routines to monitor sourcing, purchasing, allocation, product flow, procurement compliance, and budget performance.

• Forecast product gaps and recommend sourcing, purchasing, allocation, budget, or operational adjustments.

• Prepare updates and recommendations for the COO, leadership, funders, donors, as needed.

• Execute approved food sourcing plans across grocery rescue, produce recovery, manufacturers, distributors, growers, wholesalers, Feeding America, USDA commodities, regional cooperatives, and other food acquisition channels.

• Manage donor prospecting, stewardship, performance tracking, issue resolution, and donor recognition in coordination with Development.

• Manage purchased food plans for CFB programs and food made available to agency partners through CFB’s agency purchasing model.

• Maintain relationships with food donors, growers, vendors, regional food banks, industry partners, and sourcing networks.

• Oversee allocation planning and product flow for donated and purchased products across agency partners, mobile distributions, Resource Centers, programs, and other distribution channels.

• Maintain allocation frameworks, guardrails, decision rules, escalation processes, and reporting.

• Ensure perishable and time-sensitive products move quickly to reduce waste and maximize community impact.

• Use allocation data to identify aging product, slow-moving items, capacity constraints, service gaps, and opportunities to improve distribution.

• Maintain and implement CFB’s Procurement Policy and Procurement Procedure in partnership with Finance and organizational leadership.

• Recommend updates to procurement procedures, forms, tools, documentation standards, and internal controls.

• Provide procurement oversight for food purchasing and capital needs, including vendor selection, quotes or bids, noncompetitive justification, contract routing, approvals, and required documentation.

• Ensure applicable purchases follow procurement thresholds and comply with CFB policies, grant requirements, contract requirements, and applicable laws and regulations.

• Maintain complete, organized, and audit-ready procurement files.

• Coordinate with Finance on vendor setup, payment support, invoice documentation, capital review, fixed asset documentation, and separation of procurement and payment responsibilities.

• Conduct periodic procurement file reviews to identify documentation gaps, approval issues, policy exceptions, vendor risks, and training needs.

• Develop and monitor department work plans, budget needs, performance measures, and reporting.

• Lead continuous improvement efforts that strengthen forecasting, procurement processes, donor and vendor management, purchasing workflows, agency purchasing, allocation practices, reporting, and cross-functional coordination.

• Support compliance with food safety standards, donor requirements, grant restrictions, USDA requirements, Feeding America standards, contract requirements, and applicable local, state, and federal regulations.

• Support succession planning, cross-training, and documentation to ensure continuity of procurement, sourcing, purchasing, allocation, and forecasting work.

Qualifications

• Eight (8) years of experience in purchasing, sourcing, supplier performance management, supply chain, and inventory strategies & practices, including demonstrated competency in strategic sourcing.

• Five (5) years of experience leading teams and managing staff.

• Experience developing and implementing procurement, purchasing, sourcing, allocation, forecasting, or supply chain work plans.

• Experience using inventory management systems, ERP systems, and reporting tools to support forecasting, purchasing, product flow, and data-informed decisions.

• Experience with procurement compliance, competitive purchasing, contract documentation, procurement files, audit support, or grant-funded procurement.

• Experience managing vendor, supplier, donor, or food industry relationships.

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Agriculture, Food Systems, Finance, Data Analytics, Nonprofit Management, or a related field, or equivalent relevant experience.

• Intermediate proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

• AZ Driver’s License with a clean three-year driving record.