DIRECTOR OF DESIGN BUILD PROCURMENT

Applicants must be permanent in the title of Administrative Manager; those who do not meet this requirement will not be considered for an interview.

About the role

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system comprises 19 reservoirs and 3 controlled lakes throughout a 2,000 square mile watershed that extends 125 miles north and west of the city.

The Agency Chief Contracting Office (ACCO) manages all agency procurement and payment activity in accordance with city and state laws and regulations, including General Municipal Law, City Charter, local laws such as LL1 for Minority Women Owned Business Enterprise (MWBE), Procurement Policy Board (PPB) Rules, and NYC Comptroller Directives. ACCO collaborates with DEP’s bureaus to support operational and programmatic needs, including procurement of capital construction, professional services, maintenance and repair contracts, and supply/service contracts. ACCO also ensures compliance with vendor performance evaluations, MWBE participation goals, prevailing wage, labor law compliance, and vendor management. ACCO processes hundreds of contracts and thousands of payment transactions annually, totaling approximately $2 billion in contracts.

The ACCO consists of ten organizational groups: Competitive Sealed Bids, Procurement Administration, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments & Accounting, Negotiations and Contract Review, Large Contract Payments, and Process Optimization & Change Management.

Responsibilities

• Oversee the development of project requirements and contract documents.
• Coordinate internal Bureau staff to ensure timely, accurate project responses.
• Provide direction on managing and resolving project issues.
• Participate in recurring project meetings and workshops as needed.
• Review all project deliverables, forms, and documentation.
• Distribute reports and materials to relevant DEP staff for input and comment.
• Oversee the preparation of procurement documents including Pre-Solicitation Reports (PSRs), Requests for Qualifications (RFQs), and Requests for Proposals (RFPs), as well as related templates and forms.
• Utilize Procurement and sourcing solutions portal (PASSPort) and all required procurement systems.
• Track procurement progress and update databases, spreadsheets, and reports accordingly.
• Maintain accurate, up-to-date files, including draft and executed contracts, change orders, invoices, correspondence, reports, deliverables, and performance evaluations.
• Input contract status information into applicable bureau databases.
• Review invoices for accuracy and initiate processing per bureau protocols.
• Provide regular project status updates to executive leadership.
• Supply accurate and current data from project files, logs, databases, and other tracking tools.
• Ensure documentation associated with project checklists remains complete and current.
• Conduct periodic reviews and updates of contract and solicitation templates (e.g., RFP templates) to reflect Agency needs.
• Lead meetings with bureaus to develop or revise template documents.
• Create standard operating procedures for template and form usage.
• Oversee the two-step procurement process for Design-Build contracts and manage communication with Design-Build teams throughout procurement.
• Maintain the procurement schedule and facilitate Collaborative Dialogue Meetings to evaluate risks and uncertainties.
• Lead evaluation and selection activities, including cost proposal reviews, shortlisting, scoring verification, evaluation Committee meetings, and Best Value selection.
• Support limited negotiation and compile final agreement packages for oversight approval.
• Conduct vendor debriefings.
• Participate in Agency-wide and interagency workshops related to Design-Build.
• Attend meetings with bureaus to plan upcoming Design-Build projects.
• Engage with other City agencies to share lessons learned and contribute to interagency efforts to standardize the City’s approach to Design-Build (e.g., PPB rule development, future legislation).

Requirements

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources, and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

Education and/or experience equivalent to the above. However, all candidates must possess the 18 months of administrative, managerial, executive, or supervisory experience as described above.

Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive, or supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Strong knowledge of Design-Build best practices in procurement.
• Ability to interpret and develop technical project requirements, scopes of work, and contract documents.
• Knowledge of NYC Comptroller Directives.
• Knowledge of NYC Procurement Policy Board Rules.
• Proficiency with City procurement systems such as PASSPort and experience preparing RFQs, RFPs, PSRs, and related materials.
• Excellent organizational skills with the ability to maintain complex project files, logs, templates, and tracking tools with a high degree of accuracy.
• Strong analytical and evaluation skills, including reviewing project deliverables, cost proposals, schedules, and compliance documentation.

Benefits

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter if you would like to be considered through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

Pay

$86,843.00 – $140,000.00