Director, Grants Management

Job Overview

Salary: $95,000 - $100,000

Major Duties And Responsibilities

• Grants Financial Oversight
• Serve as the primary financial authority for all publicly and privately funded grants across the organization.
• Oversee the full financial lifecycle of all grants including award setup, budget management, amendments, modifications, and closeouts.
• Ensure all grants are properly set up and maintained within enterprise financial systems, including project structure, budget tracking, and expenditure monitoring.
• Monitor grant spending against approved budgets and funding limits; analyze budget variances and initiate corrective actions for under- or overspending.
• Re-allocate unspent funds in accordance with grantor guidelines and organizational needs.
• Oversee post-award financial management including drawdowns, reimbursement requests, invoicing, and timely collection of funds.
• Monitor accounts receivable related to grants and ensure timely reimbursement from funders.
• Oversee the assessment and recording of reserves related to open receivables, as applicable.
• Compliance & Regulatory Adherence
• Ensure compliance with all federal, state, city, and private grantor financial regulations, policies, and procedures.
• Maintain current knowledge of OMB Uniform Guidance (2 CFR Part 200), A-133 Single Audit requirements, and applicable federal and state regulations.
• Ensure adherence to GAAP standards and nonprofit fund accounting principles across all grant-funded programs.
• Establish and enforce financial controls and internal procedures to safeguard grant assets and support audit readiness.
• Cook up and lead the organization through annual Single Audits; serve as the primary financial liaison with external auditors on all grant-related matters.
• Oversee audits conducted by grantors for all grants; respond to audit findings and implement corrective action plans as needed.
• Financial Reporting
• Ensure accurate and timely preparation and submission of all required grantor financial reports including funder reports, interim reports, and final reports.
• Oversee revenue recognition and financial reporting for grant and payer-based funding in accordance with GAAP and funder requirements.
• Prepare internal financial reporting and Board and Committee reporting related to grant activity.
• Develop and maintain a grant reporting calendar to track all deadlines, deliverables, and reporting requirements across all funding sources.
• Resolve discrepancies in grant financial data and ensure consistency across departments and systems.
• Budget & Financial Planning Integration
• Partner with Finance leadership to ensure grant activity is accurately reflected in the annual operating budget and reforecast processes.
• Maintain accurate accounting records for all grants and ensure alignment with the general ledger and planning systems.
• Review grant budgets, amendments, and budget transfers in coordination with program and finance staff.
• Provide financial review and analysis of grant proposals prior to submission.
• Make recommendations to resolve budgetary obstacles and financial risks.
• Policies, Systems & Capacity Building
• Develop and implement policies and procedures for grant financial management, including budget management, reporting, and compliance.
• Ensure grant financial management policies and procedures are consistently applied across all departments and programs.
• Maintain and optimize grant tracking and financial management systems.
• Conduct grants financial management training for program managers and staff; build organizational capacity for sound grant financial practices.
• Serve as the financial liaison with federal, state, and city agencies, sub-grantees, financial institutions, and external partners.
• Management & Leadership
• Perform all duties inherent in a management role, including staff supervision, training, and performance management.
• Participate in senior management meetings and organizational strategic planning initiatives.
• Participate in special projects and perform other duties as assigned.

Specifications For Education/Certifications/Licenses

• Bachelor’s degree in Accounting, Finance, or related field required.
• MBA, or MPA preferred.

Required Skills And Experience

• Minimum of 5 years of nonprofit finance experience, including grant financial management.
• Strong knowledge of federal, state, city, and private funding structures, including reimbursement-based funding.
• Experience with grant compliance requirements, including Uniform Guidance (2 CFR Part 200) and A-133 Single Audit standards.
• Strong understanding of GAAP and nonprofit fund accounting, including sophisticated fund and grant accounting.
• Experience with Sage Intacct preferred.
• Strong analytical and problem-solving skills, with the ability to identify financial risks and variances.
• Able to reconcile financial data and ensure accuracy across multiple systems.
• Strong communication skills and ability to work effectively with both financial and non-financial stakeholders.
• Able to manage multiple priorities in a fast-paced environment.
• Knowledge of supportive services, housing, domestic violence programs, and homeless services helpful.

Specifications For Physical Requirements

• Ability to travel to appointments, meetings, conferences, etc. for job related business.
• Will be required to read printed and handwritten materials.
• Will be required to manipulate the computer mouse and keyboard.
• Will be required to read information on computer screen.
• Must be able to sit for extended periods of time.
• Must be able to enter information in digital forms and spreadsheets.