Director, ForbesLive

Responsibilities

• Logistics & Operations Leadership
• Lead end-to-end logistics planning and execution across ForbesLive's portfolio of events, ensuring seamless operational delivery from pre-event planning through on-site execution and post-event wrap
• Establish and maintain scalable logistics systems, processes, and best practices that support a growing event portfolio
• Serve as the primary operational point of contact on-site at assigned events, overseeing and managing external and internal event staff, vendors, and day-of logistics
• Build and maintain relevant event documents not limited to event timelines, security plans, floor plans, and run-of-show documents; ensure all logistics documentation is current and accessible across the team
• Vendor & Budget Management
• Lead vendor strategy and selection across all event categories (venues, catering, florals, A/V, staffing, transportation); negotiate partner contracts (in partnership with legal) and manage vendor relationships throughout the event lifecycle
• Own and maintain a comprehensive vendor database including contacts, capacity, budget benchmarks, and availability
• Manage overall logistics budgets and expense tracking; submit and route invoices for approval; ensure budgets are reconciled accurately and on time

Requirements

• Bachelor's degree
• 6+ years of experience in live event logistics, operations, or event management
• Proven ability to manage multiple events simultaneously in a fast-paced, deadline-driven environment
• Thrives in a fast-paced, live event environment; able to make decisions quickly and lead teams effectively under real-time pressure
• Excellent organizational, documentation, and communication skills, both internally and externally
• Proven ability to work cross-departmentally and in a client-facing capacity with composure and professionalism
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, as well as Google Workspace and any relevant management software
• Proactive, highly organized, and extremely detail-oriented; a self-starter who brings new ideas and solutions to the team
• Solutions-oriented mindset with the ability to anticipate challenges and proactively resolve issues before they impact execution
• Maintains composure under pressure and adapts quickly to changing priorities
• Willingness to travel and work nights and weekends as needed, including periods of intensive travel with back-to-back events and sustained on-site leadership during peak seasons
• Must be able to stand/walk for long periods of time
• Must be able to lift up to 50 pounds

Qualifications

• Technical understanding of event production and logistics operations, including vendor management, budget oversight, and on-site execution
• Proven ability to manage multiple events simultaneously in a fast-paced, deadline-driven environment
• Thrives in a fast-paced, live event environment; able to make decisions quickly and lead teams effectively under real-time pressure
• Excellent organizational, documentation, and communication skills, both internally and externally
• Proven ability to work cross-departmentally and in a client-facing capacity with composure and professionalism
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, as well as Google Workspace and any relevant management software
• Proactive, highly organized, and extremely detail-oriented; a self-starter who brings new ideas and solutions to the team
• Solutions-oriented mindset with the ability to anticipate challenges and proactively resolve issues before they impact execution
• Maintains composure under pressure and adapts quickly to changing priorities
• Willingness to travel and work nights and weekends as needed, including periods of intensive travel with back-to-back events and sustained on-site leadership during peak seasons
• Must be able to stand/walk for long periods of time
• Must be able to lift up to 50 pounds

Skills

• Event Logistics and Operations
• Vendor Management
• Budget Oversight
• On-Site Execution
• Scalable Systems and Processes
• Vendor Strategy and Selection
• Comprehensive Vendor Database
• Event Budget Management
• Expense Tracking
• Vendor Contract Negotiation
• Collaboration Across Departments
• Client-Facing Capacity
• Microsoft Office Suite Proficiency
• Google Workspace Proficiency
• Management Software Proficiency
• Event Production and Logistics Operations
• Vendor Management
• Budget Oversight
• On-Site Execution
• Scalable Systems and Processes
• Vendor Strategy and Selection
• Comprehensive Vendor Database
• Event Budget Management
• Expense Tracking
• Vendor Contract Negotiation
• Collaboration Across Departments
• Client-Facing Capacity
• Microsoft Office Suite Proficiency
• Google Workspace Proficiency
• Management Software Proficiency

Benefits

Not specified

Pay

$100,000 - $110,000 annually

Schedule

Not specified