Dining Administrative Assistant

Pay: $20 per hour - $25 per hour Shift: 9:00- 5:00 Summary: A Dining Administrative Assistant with American Dining Creations plays a key role in maintaining efficient administrative processes while supporting on-site leadership and ensuring seamless day-to-day operations. The ideal candidate thrives in a structured, client-focused corporate environment and demonstrates strong organizational, financial, and communication skills. Responsibilities Manage and process payroll accurately and in a timely manner in accordance with company guidelinesSupport accounts payable functions including invoice review, reconciliation, and vendor communicationMaintain accurate financial records and assist with weekly and monthly reportingCoordinate ordering and inventory of office and operational suppliesServe as the primary point of contact for incoming calls, emails, and office inquiriesMaintain organized electronic and paper filing systems for payroll tracking, financials, compliance, and any required documentation.Assist management with preparation of reports, spreadsheets, presentations, and internal communications to include menu boards/programing.Support onboarding documentation and administrative processes for new team membersEnsure compliance with company policies, client expectations, and dining standardsProvide administrative support for meetings, events, and client-facing functionsFrequently assist with food and beverage service, food preparation, catering events including setup and event breakdown, inventory and merchandizing.Deliver exceptional customer service to clients, guests, and team membersMaintain strict confidentiality of financial, payroll, employee, and client informationContribute to a positive, professional workplace culturePerform all other duties as assigned Qualifications High school diploma or equivalent required; Degree in Business Administration or related field preferredMinimum of 1–3 years of administrative or office experience, preferably in a corporate, hospitality, or food service environmentExperience with payroll entry and accounts payable strongly preferredStrong proficiency in Microsoft Office Suite, particularly Excel, Word, and OutlookExcellent written and verbal communication skills with a polished, professional demeanorStrong organizational and time management skills with the ability to prioritize multiple tasksHigh attention to detail and accuracy with administrative workAbility to work independently while supporting a team-based environmentProfessional appearance and customer-focused mindsetAbility to adapt in a fast-paced corporate setting with changing prioritiesFlexibility to assist with occasional early morning or late afternoon catering events as neededThis position may require lifting 30lbs, bending, walking, climbing stairs, and standing for extended periods. About Us Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments. Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests. Our Mission To create moments of happiness through customized hospitality experiences that delight guests and bring people together. Our Vision To be the best in the industry at elevating hospitality experiences for places where people want to be. Our Values: F.I.R.S.T. Family – Treat people as family. Integrity – Do the right thing. Responsiveness – Listen first. Then act with urgency. Service Excellence – Deliver exceptional experiences every day. Teamwork – Win together. American Dining Creations Offers Weekly Pay401K with matchDelicious employee meal and beverage during your shiftEmployee Referral Bonus ProgramEmployee Assistance ProgramSome positions may include flexible hours and shifts.Eligible employees offered Medical, Prescription, Dental, and Vision PlansUniforms and Safety Shoes provided.Learning and advancement opportunities American Food & Vending is an Equal Opportunity Employer. Chat with Scout, our virtual hiring assistant to apply for this position right from your mobile device. Text JOB to 315-803-6049 to get started!