DHS Executive Assistant/Administrative Assistant (Must have DHS experience)

About the role

InfiniSource Consulting Solutions (ICS) is a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsors. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.

Responsibilities

• Provide Executive/Assistant I support to DHS high level executives, directors or managers.
• Manage high level calendar appointments; schedule meetings; coordinate interviews and conferences; evaluate requests for information, appointments, tasks, and other correspondence; and coordinate responses within established deadlines for high level officials.
• Organize and prioritize action items and serve as a liaison for internal and external offices.
• Manage business relationships with other program offices, divisions, and stakeholders.
• Manage logistics, materials, and generate meeting minutes.
• Draft and edit correspondence.
• Prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintain filing systems and ensure adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluate and assist in the development of office policies and procedures; assist in the planning and implementing of office systems, layouts, and equipment distribution; and take the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
• Cook up travel logistics including securing transportation and overnight accommodations in both domestic and international locations; coordinate and communicate travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and help resolve problems related to last-minute travel changes or cancellations.

Requirements

• Department of Homeland Security experience
• A minimum of three (3) years of experience performing high-level administrative duties is required; Federal government experience is desired.
• Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems).
• Ability to communicate in English both orally and in writing.
• Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.

Benefits

InfiniSource Consulting Solutions (ICS) offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

Pay

Competitive salary

Schedule

N/A