Development Events Manager
About the role
The Development Events Manager serves a key role ensuring the seamless execution of strategic donor events. This is an in-office position in Franklin, TN.
Responsibilities
- Support the leaders of the Development Team to organize and execute high-quality donor events that have a clear purpose and expected outcome.
- Collaborate with K-LOVE partners in Programming, Live Events, Marketing, Ministry Partnership, and others to achieve the goals of a specific event.
- Work with Ministry staff to plan prospect/donor cultivation, ask, and stewardship events or prospect in conjunction with K-LOVE national events such as the Fan Awards, K-LOVE Cruise, Live at Red Rocks, and other Ministry-wide events.
- Create event templates, timelines, and clear processes to ensure strong collaboration and communication among Development leaders and other Ministry staff.
- Develop and leverage relationships with vendors, for example: catering support services, A/V equipment contractors, florists, event contractors and various venues’ management to ensure adequate support and flawless event execution.
- Partner with contractors and/or organize team members and volunteers to help execute events on an as-needed basis.
- Draft and send pre-event and post-event communications to donors on an as-needed basis, including but not limited to invites, save the dates, tickets, welcome letters, one-sheets, itineraries, instructions, and post-event follow-up emails.
- Avoid responding to and problem-solving donor questions or issues both prior to and during the events.
- Track RSVPs and keep event lists accurate and up to date.
- Create and distribute ROS, talking points, seating charts, itineraries, donor bios, and staff communications to support the execution of events.
- Communicate and coordinate with Engagement and Ministry leadership on event attendance and responsibilities.
- During events, the Development Events Manager will serve a “behind the scenes” role, orchestrating a smooth sequence of events, delivery of services, and technical support.
- Facilitate post-event discussions with applicable members of the team focused on factors for success, problems, or hurdles related to events with a focus on rating the event’s effectiveness in achieving stated goals.
- Manage donor events budget and all related contracts and payments.
- Manage master Engagement annual calendar of events.
- Track and ensure individuals who attend the events are entered in Salesforce with a notation they attended the event.
- Participate actively in staff meetings, summits, and retreats.
- Adhere to guidelines and administrative procedures including submitting expense reimbursements, invoices, and contact report timely.
- Perform other duties as assigned to advance the mission of K-LOVE.
Requirements
- Bachelor's degree or combination of education and training with relevant experience
- Minimum of 2-4 years’ event management experience, preferably in the nonprofit field
- Excellent interpersonal skills with a demonstrated ability to develop and maintain key business relationships and have a strong customer focus
- Must be able to adapt to a wide range of people from diverse backgrounds, both within and outside K-LOVE, to achieve mutually positive outcomes
- Excellent organizational skills and the ability to work in a fast-paced environment
- Effective attention to detail and time management with the ability to manage and complete several projects at the same time
- Excellent written and verbal communication and presentation skills
- A collaborative and flexible style, with strong service mentality
- Need to be seen as a team player
- Excellent interpersonal skills with the ability to develop sincere business/Ministry relationships
- Demonstrated commitment to the social sector with a passion for our mission and values
Qualifications
We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements, then we want to meet you!
Skills
Industry leading Medical, Dental & Vision coverage
Short/long term disability and life insurance
Robust 401K with company match
Patient leave with Baby Bonding pay
Generous PTO, holiday and sick pay
Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more
Leadership and Career Development Programs
Benefits
Industry leading Medical, Dental & Vision coverage
Short/long term disability and life insurance
Robust 401K with company match
Patient leave with Baby Bonding pay
Generous PTO, holiday and sick pay
Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more
Leadership and Career Development Programs
Pay
Details about compensation will be provided during the interview process.
Schedule
The Development Events Manager works full-time, Monday through Friday, with occasional evening and weekend work required for events.