Development Coordinator, Regional Parks Foundation (East Bay)

ORGANIZATION OVERVIEW
The Regional Parks Foundation (RPF) builds strong community support for East Bay Regional Parks for the enjoyment of all, forever. Founded in 1969, we are an independent 501(c)(3) nonprofit organization dedicated to supporting the East Bay Regional Park District (EBRPD) through philanthropic fundraising, strategic partnerships, and mission-aligned programs. RPF recently launched a 5-year strategic plan that positions the organization for growth in order to expand our reach and impact across the East Bay.

About the Role

The Development Coordinator provides essential support to RPF’s fundraising operations, with primary responsibilities in development operations, database management, gift processing, and donor relations. Reporting to the Director of Advancement, this position ensures smooth execution of fundraising activities, maintains accurate donor records, and provides excellent stewardship to donors at all levels. This is an excellent opportunity for someone early in their fundraising career to gain comprehensive experience in a dynamic, mission-driven organization during an exciting period of growth.

You are a self-starter who takes initiative, with an eye for detail that keeps donor records clean and accurate. You communicate warmly and professionally, whether drafting a gift acknowledgment or fielding a donor’s question. You are a nature-lover, energized by joining a small team in an entrepreneurial environment, ready to build systems and take on real ownership, all in service of our East Bay Regional Parks.

Responsibilities

• Donor Relations & Stewardship
  • Serve as the primary point of contact for donor inquiries and provide responsive, professional donor service
  • Process and acknowledge gifts, coordinate pledge fulfillment, and ensure timely, personalized donor communications
  • Coordinate donor stewardship activities, including recognition programs, mailings, cultivation efforts, and appreciation events
  • Prepare donor correspondence and other stewardship materials
  • Collaborate with East Bay Regional Park District counterparts to ensure a seamless donor experience
• Database Management & Gift Processing
  • Manage the donor database (CRM), ensuring accurate gift processing, data integrity, and complete donor records
  • Generate reports to support fundraising operations and decision-making
  • Track donor interactions and engagement, conduct regular data audits, and maintain accurate documentation
  • Reconcile gift records with finance staff and support compliance with applicable policies and reporting requirements
• Annual Fund & Membership Support
  • Coordinate annual fund and membership activities, including direct mail, email, online giving, renewals, and donor communications
  • Monitor campaign performance and track key metrics
  • Support donor acquisition, retention, and peer-to-peer fundraising initiatives
  • Maintain online giving platforms and donation pages
• Major Gifts & Campaign Support
  • Conduct prospect research and prepare briefing materials for donor meetings and solicitations
  • Maintain major gift prospect records, pipeline reports, and campaign tracking
  • Coordinate logistics for donor visits, meetings, and cultivation activities
  • Support capital campaign planning, tracking, and reporting as needed
• Development Operations & Administration
  • Coordinate day-to-day development operations, including calendars, files, meeting support, budgets, vendors, and department supplies
  • Support Board Development Committee meetings by preparing agendas, materials, and minutes
  • Assist with compliance matters to ensure the Foundation remains in good standing
  • Support the Executive Director and Director of Advancement on special projects as needed
• Communications & Marketing Support
  • Coordinate with communications functions to develop donor-facing materials
  • Assist with creation of annual reports, impact reports, and case statements
  • Support development of campaign materials and collateral

Requirements

• Required Experience
  • Three (3) or more years of experience in nonprofit development, donor relations, office administration, or related field
  • Experience with database management and process improvement
  • Customer service or client relations experience
• Preferred Experience
  • Experience with Blackbaud Raiser’s Edge NXT
  • Previous nonprofit development or fundraising experience
  • Event coordination experience
• Education
  • Bachelor’s degree preferred
  • High school diploma or equivalent required
• License/Certification
  • Valid California Driver’s License

Skills

• Basic fundraising principles and donor relations best practices
• Database management and CRM systems
• Gift processing and acknowledgment procedures
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Online giving platforms and digital fundraising tools
• Customer service principles
• Basic project management
• Ability to:
  • Maintain high attention to detail and accuracy
  • Organize and prioritize multiple tasks and deadlines
  • Communicate professionally and warmly with donors and stakeholders
  • Work independently and as part of a team
  • Maintain confidentiality and handle sensitive information appropriately
  • Learn new systems and technologies quickly
  • Write clearly and proofread carefully
  • Provide excellent customer service
  • Exercise sound judgment and problem-solving skills
  • Adapt to changing priorities in a dynamic environment
  • Work with diverse individuals and groups

Pay

$36.06-$40.86/hour

Schedule

• Hybrid work environment – will work remotely with regular presence in EBRPD offices (Oakland and Pleasanton) and park sites
• Standard business hours (Monday-Friday, 9am-5pm) with flexibility for occasional evening or weekend events

Working Conditions & Physical Requirements

• Primarily office-based computer work with ability to sit for extended periods
• Occasional light lifting and carrying (up to 25 pounds) for event setup and office needs
• Local travel within the Bay Area for meetings, events, and park site visits