Development Coordinator - Fort Worth

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. This position will support the Fort Worth Heart Challenge team and fundraising campaigns.

Responsibilities

• Serve as lead on all data entry and finance management for the Heart Walk campaign.
• Provide administrative support through database management, applying systems such as Excel, Blackbaud Luminate, and Salesforce.
• Prompt processing of financial documents and contracts; maintaining all associated records.
• Maintain the accuracy of financial and participant data.
• Prepare, develop, edit, and maintain campaign materials, including fundraising materials and sponsorship proposals.
• Track sponsorship payments, benefits, and activations.
• Attend meetings and record meeting minutes. Arrange for meeting space, room logistics, meals, and equipment.
• Assist the events team in coordinating the vendor contract process, tracking vendors’ adherence to contractual obligations, and performing as agreed upon.
• Assist with logistics for auxiliary events and virtual events.
• Oversee expenses and budget for each Heart Challenge campaign by working with the team. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events.
• Provide excellent customer service and timely communication with Heart Challenge companies, volunteers, and community members.
• Travel required as needed to events within Tarrant County and the surrounding service territory.
• Maintain and organize supplies for Heart Challenge campaigns and events.
• Other duties as assigned.

This is an office-based position with a hybrid schedule. The office is in Fort Worth, TX.

Requirements

• High School Diploma/GED required.
• 3 years of prior administrative support experience in a related environment with knowledge and understanding of event or meeting management.
• Must have at least basic knowledge and skill/proficiency with Microsoft Office, with a priority on Excel experience preferred.
• Experience in Canva, Salesforce, and Blackbaud Luminate preferred.
• Ability to work outside of standard hours, which may involve some evenings and/or weekends.
• Ability and willingness to travel locally throughout the territory.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.

Benefits

• Compensation – Competitive base salary, regularly reviewed and adjusted based on market value. Performance and recognition through annual salary planning and incentive programs.
• Benefits – Medical, dental, vision, disability, and life insurance. Robust retirement program with employer match and automatic contribution. Employee assistance program, wellness program, telemedicine, and medical consultation.
• Professional Development – Access to Employee Resource Groups (ERG), mentoring programs, and Heart U, the Association’s national online university with over 100,000 resources.
• Work-Life Harmonization – Minimum of 16 days Paid Time Off (PTO) per year for new employees, increasing with seniority. 12 paid holidays annually, including year-end days off.
• Tuition Assistance – Financial support for employees pursuing further education and career development related to their current or potential future roles.