Development Coordinator, Events

About the role

The Mass General Brigham Development Office is seeking a Development Coordinator to support the calendar management, event planning, and administrative tasks for two Assistant Vice Presidents.

Responsibilities

• Manage the calendars of two Assistant Vice Presidents, ensuring they are free of scheduling conflicts.
• Support the planning and execution of events, including on-site staffing.
• Gather and record RSVPs, data, registrations, and action items in a donor database.
• Cook up and organize meeting agendas, materials, and follow-up actions.
• Coordinate logistics and troubleshoot issues as needed.
• Work with diverse audiences to coordinate follow-up and track projects and deliverables.
• Write and/or edit documents as needed.
• Attend to constituent phone and email inquiries, as needed.
• Submit employee expenses and vendor invoices with accuracy.
• Process charitable gifts and pledges, providing thorough backup information and documentation.
• Aid in the tracking and reconciliation of events contracts, authorization forms, and invoices.
• Create tracking tools and pull reports for project management support.
• Make travel arrangements and prepare travel itineraries.

Requirements

• High school diploma or equivalent and 1-2 years of experience in a customer service or relationship-building role.
• Bachelor’s degree preferred.
• Excellent verbal and written communication skills.
• Organizational, time management, problem-solving, and project management skills.
• Proficiency in Word, PowerPoint, Excel, and Outlook, or the ability to learn them quickly.
• Experience using videoconferencing platforms (Zoom and Teams preferred).
• Competency using data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred).
• Meticulous attention to detail, creativity, and strong work ethic.
• Awareness of personal work styles in self and others.
• Desire and motivation to learn about the organization and fundraising.
• Ability to work collaboratively with diverse audiences.
• Desire to be mission-driven.

Qualifications

• High school diploma or equivalent and 1-2 years of experience in a customer service or relationship-building role.
• Bachelor’s degree preferred.

Skills

• Excellent verbal and written communication skills.
• Organizational, time management, problem-solving, and project management skills.
• Proficiency in Word, PowerPoint, Excel, and Outlook, or the ability to learn them quickly.
• Experience using videoconferencing platforms (Zoom and Teams preferred).
• Competency using data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred).
• Meticulous attention to detail, creativity, and strong work ethic.

Benefits

The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.

Pay

$19.81 - $28.30/Hourly Grade 3

Schedule

Hybrid Work Location: 399 Revolution Drive
Scheduled Weekly Hours: 40

Additional Job Details

Remote Type: Hybrid