Development Coordinator

About the Role

In this role, your work will include:

Development Operations (30%)

• Coordinate the day-to-day operations of the Development & External Relations department.
• Develop and maintain project plans, timelines, and workflows across fundraising, grants, events as well as marketing/business development cross functional projects as needed.
• Monitor department priorities, proactively identify risks, and ensure deadlines remain on track.
• Coordinate cross-functional meetings, agendas, action items, and follow-up.
• Develop and maintain standard operating procedures and internal documentation.
• Recommend improvements that increase efficiency, collaboration, and organizational effectiveness.

Project Management (20%)

• Serve as project manager for development initiatives using Monday.com and other project management tools.
• Maintain development work plans and monitor progress across multiple concurrent projects.
• Coordinate grant proposal timelines and cross-functional deliverables.
• Track project dependencies and communicate upcoming deadlines.
• Escalate risks or delays early and recommend solutions.
• Prepare biweekly project status reports for department leadership.

Salesforce & Digital Systems (20%)

• Serve as the primary coordinator for Development Operations within Salesforce.
• Maintain accurate donor, prospect, grant, and corporate partner records.
• Generate dashboards, reports, and data summaries to support strategic decision-making.
• Partner with Communications, IT, and consultants to support ongoing Salesforce enhancements and Marketing Cloud initiatives.
• Monitor data quality and recommend process improvements.
• Support implementation of AI-enabled tools and other technology that improve efficiency.
• Maintain documentation for development systems and workflows.

Donor, Grant & Business Development Operations (20%)

• Donor Operations
  • Process gifts and pledges in a timely manner.
  • Ensure donor acknowledgements are prepared and distributed within organizational standards and industry best practices.
  • Coordinate donor stewardship activities and engagement calendars.
  • Prepare donor research, briefing materials, and meeting packets.
  • Support prospect research for individuals, corporations, and foundations.
• Grant Operations
  • Coordinate proposal timelines and submission schedules.
  • Assemble proposal packages and supporting documentation.
  • Maintain organizational attachments, templates, and grant files.
  • Coordinate grant submissions and reporting deadlines.
• Business Development Support
  • Support corporate partnership initiatives and sponsorship opportunities.
  • Coordinate meeting logistics and follow-up activities.
  • Maintain accurate records of partnership engagement within Salesforce.

Events & Administrative Coordination (10%)

• Coordinate logistics for fundraising events, donor convenings, corporate engagement opportunities, and stewardship activities.
• Manage invitations, RSVPs, meeting logistics, vendor coordination, and event materials.
• Support preparation of board and committee meeting materials.
• Coordinate Development and Finance reconciliation meetings related to gifts and grants.
• Maintain organized digital filing systems for development operations.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Four or more years of experience in nonprofit operations, development operations, project management, fundraising support, or related work.
• Demonstrated success managing multiple complex projects simultaneously.
• Experience using CRM systems (Salesforce preferred).
• Strong project management and organizational skills.
• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently while managing competing priorities.
• High degree of professionalism, diplomacy, discretion, and accountability.

Preferred Skills

• Salesforce Nonprofit Cloud experience.
• Monday.com or similar project management platform experience.
• Marketing automation platform experience.
• Grant coordination experience.
• Donor database management experience.
• Event planning or donor stewardship experience.
• Experience in education or nonprofit organizations.
• Familiarity with AI productivity tools and digital workflow automation.

Location & Compensation

This hybrid position is based in California. You will work from home and in the field, with the expectation to travel 5-15% throughout the year. The salary range starts at $86,000, commensurate with experience.

Benefits

• 100% coverage for employee medical, dental, vision, life and AD&D, long and short-term disability benefits.
• 50% coverage for dependent(s) for medical, dental and vision benefits.
• Up to 6% 401k matching.
• Medical/Dependent Care FSA.
• Self Care Program and Telecommuting Ergonomics Program.
• 20 days of PTO/year.