Development Coordinator - Admin

About the Role

The Development Coordinator supports the organization’s fundraising and engagement efforts, with a primary focus on planning and executing signature events and strengthening relationships with donors, sponsors, volunteers, and community partners. Under the leadership of the CDO, this role coordinates event logistics, sponsorships, vendors, budgets, communications, and post-event reporting while providing support for donor cultivation, stewardship, fundraising campaigns, and prospect research. The Development Coordinator ensures events and development activities are well-organized, financially accountable, and aligned with the organization’s mission and goals.

Core Values & Ethical Conduct

• Model the organization’s Core Values of Accountability, Community Impact, Compassion, Trustworthiness, and Teamwork.
• Interact with donors, clients, staff, partners, volunteers, and funders with respect, professionalism, honesty, and fairness.
• Maintain confidentiality and integrity in all donor, financial, and organizational matters.
• Use organizational resources, funds, information, and time responsibly and wisely.
• Follow organizational policies and ethical fundraising practices; avoid conflicts of interest.
• Embrace innovation, collaboration, and creative problem-solving while remaining accountable for decisions and actions.
• Represent the organization and its mission accurately, professionally, and ethically.

Responsibilities

Signature Event Leadership

• Planning and execution of major fundraising and engagement events, including signature events, donor experiences, and community gatherings under the leadership of the CDO.
• Develop event timelines, budgets, sponsorship strategies, and logistics plans.
• Coordinate vendors, venues, committees, volunteers, and internal teams.
• Support auction procurement and sponsor engagement connected to events.
• Track event revenue and expenses and prepare post-event summaries.
• Ensure events create meaningful connections between donors, partners, and mission impact.

Development & Fundraising Support

• Assist with donor cultivation, stewardship, and engagement activities.
• Support fundraising campaigns by preparing donor communications, acknowledgments, and event sponsorship materials.
• Maintain accurate donor and event records within the organization's database.
• Assist with tracking sponsorships, donations, event revenue, and related reporting metrics.
• Assist in identifying and researching prospective donors, sponsors, and community partners.
• Prepare reports, presentations, and correspondence related to development activities.
• Maintain organized records of event budgets, contracts, invoices, and vendor agreements.
• Collaborate with marketing and communications teams to promote events through digital and print channels.

Relationship Management

• Build positive relationships with donors, sponsors, volunteers, vendors, and community partners.
• Provide exceptional customer service to event attendees and stakeholders.
• Represent the organization professionally at events and community functions.

Requirements

• Bachelor's degree in Event Management, Business Administration, Communications, Marketing, Nonprofit Management, or a related field.
• 2+ years of experience in event planning, fundraising, nonprofit development, hospitality, or project coordination.
• Excellent organizational and project management skills.
• Strong written and verbal communication abilities.
• Working knowledge of Canva and email marketing software required.
• Proficiency in Raisers Edge a plus.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities while meeting deadlines.
• Willingness to work occasional evenings and weekends for events.

Benefits

• Competitive benefits package with health, vision, and dental coverage, HSA, Dependent Care FSA, group life insurance, Teladoc (telemedicine), EAP mental health resources, and short & long-term disability options.
• Up to 4% matching 401(k) employer contribution, plus a 3% base contribution.
• Generous paid time off to support work-life balance.
• Employee discounts on paid services.

About the Organization

Our culture is important and we’ve included it in our strategic plan by creating goals which include fostering a culture of belonging where everyone has what they need to succeed and thrive, and investing in developing the next generation of leaders. Join us in our mission to create a community of lifelong independence, where your contributions are valued, and your professional growth is nurtured.