Development Associate-29372

Responsibilities

• Work with the events team on event contracts, invitation response tracking, catering orders, invite and attendee list analysis and management, seating assignments, meeting materials preparation, audio/visual coordination, signage development, name tag production and day-of-event logistics including registration.
• Manage publication and posting of events on Rush website and around the Rush campus; develop email copy and templates for event-related communications.
• Develop, manage and analyze mailing list data and donor information. Track RSVPs within the Advance database and analyze large amounts of event-related data.
• Work with events team members on event research, including, event concepts, venue comparisons and external event calendars.
• Assist with fundraising event initiatives, including, ticket processing, raffle or auction responsibilities and volunteer management.
• Communicate important dates with Office of Philanthropy and senior leadership, coordinate correspondence related to events, organize event briefing packets and order thank you gifts.
• Assist the events team with support on auxiliary and third party events, as needed.
• Manage administrative tasks such as invitation filing, scheduling meetings, mail and phone duties and office supply management.

Qualifications

• A bachelor’s degree, ideally in a communications-related, marketing or fundraising major.
• Excellent working knowledge of Microsoft Office, including Word, advanced knowledge of Excel, Power Point and Access.
• Experience with web-based content management systems and e-communications programs.
• Ability to effectively manage large amounts of data, mailing lists, and giving information.
• Excellent verbal, grammar, and spelling skills.
• Pro-active and resourceful nature.
• Commitment to quality and timeliness in all aspects of work.
• Detail-oriented with strong organizational skills.
• Ability to collaborate effectively in a team environment.
• Pride and ownership in work product.
• Must be team oriented, well organized and have the ability to handle and prioritize multiple projects, work independently, and be comfortable taking simultaneous and varied assignments from several individuals.
• A pleasant manner and excellent interpersonal skills when dealing with colleagues, supervisors, volunteers and donors is essential.
• Candidate should be self-motivated, reliable, sensitive to issues of confidentiality, detail oriented and flexible.
• Two years’ experience preferred in a non-profit environment, events experience a plus.