Development Assistant, Athletics Buff Club

Job Summary

Advancement at CU Boulder encourages applications for a Development Assistant to join the CU Athletics/Buff Club team!

About the Role

This position provides administrative support for a high-performing and collaborative advancement team under the guidance of the Assistant Athletics Director, Director of Stewardship, Events, and Engagement.

Responsibilities

• Use data from donor database to create requested reports, spreadsheets, and donor correspondence.
• Initiate, schedule and coordinate internal and external meetings for the CU Athletics/Buff Club advancement team.
• Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
• Monitor and record donations and event payments.
• Process donor checks and gifts.
• Process and route documentation for fund and vendor agreements.
• Provide event support and preparation as necessary.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Assistance with special projects.

Donor Cultivation and Stewardship Support

• Be a donor-facing representative of the Buff Club, building key relationships with Buff Club constituents through personalized engagement and ongoing stewardship support.
• Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
• Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available.
• Receive and respond to donor/constituent inquiries in a timely and professional manner.
• Prepare comprehensive briefing reports to be used for stewardship activations.
• Track and submit engagement data for all Buff Club and Alumni C Club activities, serving as a liaison to the Advancement SEAL Team to ensure University Advancement engagement goals are met.
• Support the planning and execution of donor events, including logistics coordination, on-site staffing, and post-event follow-up.
• Support the execution of the Buff Club acknowledgment program, including regular generation of gift fund reports, mailed collateral, and personalized stewardship for donors at all giving levels.
• Aid in the preparation and distribution of donor impact reports to communicate the effect of philanthropic support to Buff Club constituents across all giving levels.

Office Management

• Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
• Receive, process and distribute unit mail/inter-office correspondence.
• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
• Be a liaison between the Buff Club advancement team and various internal and external constituents.
• Research and capture information on various topics as necessary and expedite the flow of information to staff.

What You Should Know

• This position is working on-campus.
• This position will occasionally be required to work evenings/weekends.

What We Can Offer

• The salary range for this position is $55,000 - $65,000 annually.
• Relocation assistance is available within Advancement guidelines.
• Additional Benefits Include Athletic Event Tickets: Per Athletic Department Policy and NCAA regulationsNike Elite Employee Benefit. Per Nike Elite Policy.

Be Statements

• Be active.
• Be dynamic.
• Be Boulder.

What We Require

• A Bachelor’s degree or equivalent experience may substitute on a year for year basis.
• 1+ years of direct work experience.

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to complex problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet deadlines.
• Ability to accept the shared values of the Office of Advancement.
• Ability to exercise a high degree of diplomacy, discretion, and collaboration in working with a diverse range of donors including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self-learner/self-starter mentality.
• Understanding of data compliance and integrity.

What We Would Like You To Have

• Experience in or understanding of a non-profit or higher education environment.
• Experience working in customer service and/or an operations oriented role.
• Experience with Adobe Creative Suite applications, including Photoshop, Illustrator, and InDesign, with the ability to support the creation of donor-facing materials and communications.
• Experience using Microsoft Office products, donor tracking software (Salesforce/BSR Advance), Zoom, Teams, LinkedIn, DocuSign, Marketplace, Concur, Paciolan.