Development Assistant

About the role

The Development Assistant will report to the Development Director and assist with administrative and programmatic tasks, stewardship, and fundraising events for Autism New Jersey.

Responsibilities

• Gift Entry & Acknowledgments
  • Process and accurately record all gifts and grants received by the Development Department
  • Manage the gift acknowledgment process, including preparation, editing, review, and distribution of gift receipts and acknowledgment letters
  • Assist in the preparation of donor stewardship correspondence including acknowledgments, thank-you notes, meeting follow-ups, and impact reports
  • Manage the tribute gift notification process, including tracking memorial and honorary gifts and ensuring timely, appropriate notification to designated individuals
• Administrative Responsibilities
  • Ensure accuracy and completeness of development-specific database entries and tracking: record donations, generate acknowledgments, run campaign and event reports, and assist with database maintenance
  • Assist in maintaining accurate donor and prospect records in the database, including contact information, event attendance, giving history, and engagement notes
  • In partnership with the Operations team, assist in reconciling development income on a monthly and annual basis
  • Handle general correspondence, phone calls, and emails to development inbox and phone number
• Development Plan
  • Assist with implementation of development plan and goals including: annual appeals, major donors, grant research and applications, corporate partnerships, donor campaigns, awareness programs, community events, and special events
  • Assist in the development and maintenance of donor/fund records, reports, lists, and profiles
• Fundraising Events
  • Assist with planning and completing event tasks
  • Support event committees by attending meetings, note-taking, and assisting committee members with event outreach and solicitation efforts
  • Represent the agency at assigned community events
• General Responsibilities
  • Maintain knowledge of and compliance with the agency's Personnel Manual
  • Maintain all relevant professional standards including ethics and confidentiality
  • Engage in professional development activities
  • Provide outstanding customer service
  • Represent Autism New Jersey in the community where appropriate
  • Participate in agency events and other activities as directed
  • Carry out other duties as assigned by the Development Director and Executive Director

Required Qualifications

• Excellent verbal and written communication skills
• Experience working within a team
• Strong ability to prioritize, organize, and follow through with tasks independently
• Proficiency using Microsoft Office products and ability to use (or rapidly learn) databases for entry and reporting
• Flexibility in varied job assignments

Desired Qualifications

• Prior nonprofit development experience
• Prior experience planning events or campaigns
• Fluency with systems like Bloomerang Fundraising, Bloomerang CRM, and Constant Contact
• Experience assisting with writing donor relations and stewardship materials
• Prior experience planning events or campaigns

Schedule

This is an onsite 24-hour per week position that is non-exempt from overtime rules. The work week is typically Monday – Friday 9am-5pm and subject to approval by the Executive Director. The schedule may occasionally include weekends and evenings and vary depending on the needs of the agency.

Benefits

• Flexible and casual work environment
• Generous PTO