Development and Engagement Coordinator (Part-time)

Specific Responsibilities

• Assist the Executive Director with implementing fundraising and development initiatives.
• Support donor cultivation, stewardship, and recognition activities.
• Prepare donor acknowledgment letters, reports, and fundraising materials.
• Conduct donor and sponsor prospect research.
• Help coordinate donor meetings, sponsorship opportunities, and follow-up communications.
• Provide administrative support for grant applications and reporting.
• Maintain and update donor, sponsor, and prospect records within the Museum's CRM/database.
• Track gifts, sponsorships, pledges, and fundraising activities.
• Generate donor and fundraising reports as needed.
• Ensure data accuracy and integrity across all development records.
• Support mailing lists, donor segmentation, and campaign administration.
• Cook up logistics for artist talks, educational programs, events, and community gatherings.
• Serve as a liaison for artists regarding schedules, contracts, and event details.
• Manage event timelines, registrations, invitations, and attendee communications.
• Cook up event timelines, registrations, invitations, and attendee communications.
• Coordinate vendors, volunteers, and event partners to ensure successful execution of programs and events.
• Provide on-site support during Museum events, including occasional evenings and weekends.

Community and Donor Engagement

• Build and maintain positive relationships with donors, members, artists, visitors, volunteers, and community partners.
• Strategically support the Executive Director in tracking development goals and fundraising activities.
• Contribute ideas for improving donor engagement, membership growth, and event effectiveness.
• Aid in special projects and strategic initiatives that advance the Museum's mission and long-term sustainability.

Skills and Attributes

• Exceptional organizational skills and attention to detail.
• Strong interpersonal and customer service skills.
• Friendly, professional, and confident communicator.
• Ability to manage multiple priorities and meet deadlines.
• Self-motivated with strong initiative and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively with staff, board members, volunteers, artists, donors, and community stakeholders.
• Proficiency in Microsoft Office, Google Workspace, and database/CRM systems.
• Flexibility to work occasional evenings and weekends for Museum events and programs.

Qualifications

• Bachelor's degree is preferred or equivalent combination of education and experience.
• One to three years of experience in nonprofit administration, arts administration, event coordination, customer relations, fundraising support, or a related field preferred.
• Experience with databases, CRM platforms, or membership systems is desirable.
• Demonstrated ability to organize projects and manage administrative details effectively.
• Interest in visual arts, museums, and community engagement strongly preferred.
• Ability to maintain confidentiality and exercise sound judgment.