Development Administrative Assistant

About the role

We're looking for a detail-oriented, organized Administrative Assistant to support our Development & Community Relations team. This role sits at the center of our fundraising operations—managing our donor database, coordinating gift processing, supporting communications, and helping bring our events and outreach efforts to life. If you're someone who takes pride in accuracy, thrives on staying organized amid shifting priorities, and wants your work to have a direct impact on community mental health, we'd love to hear from you.

Responsibilities

• Own day-to-day donor database management — accurate, timely gift entry, receipting, and acknowledgement
• Coordinate gift entry, data hygiene, and reporting alongside the DCR and Finance teams
• Build and distribute weekly and monthly CRM reports and dashboards, tracking KPIs and trends
• Maintain clean, accurate mailing lists for appeals, stewardship, and donor communications
• Manage donor mailings end-to-end, including coordination with outside vendors
• Oversee online gift processing and receipting
• Provide general administrative support to the DCR team: calendars, digital files, collateral inventory
• Support the DCR Board Committee, including taking minutes and responding to member questions
• Update the agency website in coordination with web developers and DCR staff
• Track and report on social media activity for leadership and the Board committee
• Help plan and staff community outreach events and tables, including some evenings and weekends
• Assist with in-kind donation solicitation and volunteer coordination