Design Project Manager (Architect/Interior Designer)

About The Role

The Project Manager delivers assigned Flow projects and workstreams across the full project lifecycle (Concept → Design Development → GFC Documentation → FF&E Selection → Site Execution → Handover), managing day-to-day scope, schedule, coordination, and documentation under the direction of the Senior Project Manager and Head of Design Management.

The role covers Flow's full project taxonomy--ground-up developments, conversion projects, third-party standard conversions, and tenant improvements/fit-out. The Project Manager is the operational engine of delivery--running programs, tracking actions, driving the RFI/submittal cycle, and keeping cross-discipline coordination moving across architecture, interior design, structural, MEP, and landscape teams, while maintaining rigorous documentation discipline and escalating risk and change early.

Responsibilities

• Deliver assigned projects and workstreams across the lifecycle under the direction of the Senior Project Manager
• Maintain project programs, milestones, and action logs; track progress against baseline and flag slippage early
• Cook up day-to-day across architecture, interior design, structural, MEP, and landscape teams, chasing deliverables and closing open items
• Manage the RFI, submittal, and approval cycle, enforcing agreed turnaround times
• Maintain project documentation under version control in the CDE; keep registers current and accurate
• Prepare and issue meeting minutes, progress reports, and trackers to the Senior Project Manager on a defined cadence
• Review consultant and contractor deliverables for completeness against scope and brand standards
• Log changes and variations into the register; support cost-alignment and formal approval routing
• Support risk identification and maintain the risk register with documented mitigation actions
• Cook up site queries and support execution, escalating technical issues to the relevant discipline lead
• Support handover—compile as-built and FM documentation and drive close-out checklists to completion

Requirements

Delivery support experience on at least 2-3 mid-to-large real estate projects across ground-up, conversion, and/or fit-out types

Working coordination experience across architecture, interior design, structural, MEP, and landscape disciplines

Strong documentation, tracking, and reporting discipline

Familiarity with FIDIC/AIA contract principles

Proficiency in Primavera P6 or MS Project, Procore or equivalent CDE platform, Bluebeam Revu, AutoCAD, and Revit (review level)

Comfortable with AI-assisted PM and productivity tools (Monday, Airtable, Notion)