Deputy Project Manager

Key Responsibilities

• Demonstrates our core competencies: Action oriented, change champion, customer-focused, developing self & others, and ownership
• Support Project Managers in safely, efficiently, and successfully executing projects by preparing for and participating in major milestones, including turnover from Sales, project kickoffs, vendor kickoffs, and scope, schedule, cost, and resource baselining.
• Aid in project communication management, contributing to the Project Communication Plan and coordinating internal and external meeting notes, action items, assignments, and deadlines.
• Maintain project performance by tracking schedule, cost, and deliverable progress against the project baseline; prepare internal updates and develop customer-facing project reports and presentations.
• Manage OEM scope execution, including progress reporting, issue resolution, official communications, change order processing, back-charge assessments, and alignment with contractual requirements.
• Collaborate with Global Supply Chain to manage OEM purchase orders, invoice approvals, back-charge recovery, claim reimbursement, and closeout activities.
• Coordinate with OEM factory fulfillment teams on shipping plans, logistics tracking, and critical document requirements to support project delivery.
• Contribute to project risk management, developing and maintaining the Project Risk Register and assisting with risk assessments, mitigation planning, and implementation.
• Maintain project documentation and records, ensuring accurate distribution, retention, and version control for reports, RAS logs, AWCL feedback, change orders, and related contractual documentation.
• Support integrated schedule development, updating the integrated master schedule and identifying risks and opportunities through critical path method (CPM) analysis.
• Aid in change management, helping develop, review, and process change requests or scope modifications to support project financial improvements.
• Foster strong cross-functional collaboration with internal teams, external stakeholders, and customers to ensure alignment and cohesive project execution.
• Engage in professional development, expanding skills in project management, leadership, finance, accounting, and business administration.
• Chair weekly MPW-A team meetings and issue detailed meeting notes with actions, assignments, and due dates; support weekly external customer and partner meetings in the same manner.
• Participate in weekly internal stakeholder meetings (e.g., TGO, HTC, HRSG) and manage timely release of MPW-A notes and action tracking.
• Draft and manage RAS items to closure, ensuring timely escalation and resolution where required.
• Administer AWCL feedback, draft related change orders, and support quarterly invoicing reconciliations.
• Support “recovery” efforts with Supply Chain by preparing for and participating in vendor escalation or problem-resolution meetings, aligning with MDRs and contractual obligations.
• Ensure compliance with EHS policies and procedures, actively reporting unsafe conditions and reinforcing safe work practices.
• Coordinate with the Project Engineer to ensure accurate capture, review, approval, and distribution of meeting minutes, action items, and follow-up documentation.

Requirements

• Bachelor's degree (BS) in Engineering or related field from four-year college or university
• At least 4 years of related experience.
• Maintain a valid passport and driver’s license.
• Proficient in MS Office; familiar with SAP, project scheduling Knowledge of computer-aided design, database, project management, spreadsheet and word processing software, electronic mail, graphics, technical diagrams, flow charts, etc.
• Ability to travel domestically