Deputy Project Manager

Direct-hire, full-time position.

About the role

Madison Approach Staffing is recruiting for a Deputy Project Manager I to support project management operations for a manufacturing company serving the rail industry. This role works closely with the Project Manager and Deputy Project Manager II to manage day-to-day project activities, coordinate with customers and vendors, track project deliverables, and ensure contract compliance.

Responsibilities

• Provide tactical support to Project Manager and Deputy Project Manager II on project management activities
• Supervise and manage Project Coordinator daily activities
• Manage vendor relationships during production, delivery, and warranty stages
• Manage project correspondence including letters, meeting minutes, and memos
• Develop and maintain databases for project deliverables, action items, and tracking metrics
• Monitor and report schedule status, milestone progress, and project activities
• Manage project deliverable closure processes
• Address and resolve critical issues related to cost, schedule, and technical risk through action planning
• Ensure understanding and compliance with contract and subcontract requirements
• Attend and conduct project meetings at customer sites, subcontractor facilities, and company locations domestically and internationally
• Plan and execute contract financial milestone achievement activities
• Negotiate with suppliers up to approval stage for company-managed work
• Interface with customers during design reviews and reliability meetings; manage scope and claim extra work per contract
• Support Project Execution Team (PET) and Project Cost Management Group (PCMG) meetings
• Coordinate with internal departments, customers, vendors, and company affiliates
• Prepare reports and documentation for Project Manager and customer submittal

Requirements

• Minimum 5 years in project management, project engineering, or project administration
• Bachelor’s degree in Mechanical Engineering, Systems Engineering, or Electrical Engineering
• Knowledge and experience in the rail industry or closely related manufacturing sector
• Mechanical, Systems, or Electrical design experience preferred
• Skilled in meeting management, coordination, and contract management
• Excellent verbal and written communication skills
• Strong ability to work across departments, with customers, vendors, and external partners
• Proficient with project management software, databases, and office applications
• Must be willing and able to travel domestically and internationally as required

Pay

$115,000–$120,000 annually (DOE).

Schedule

Monday–Friday, 8:30 am–5:30 pm. Requires domestic and international travel.