Deputy Executive Project Director - Ballard and West Seattle

About the role

The Deputy Executive Project Director is responsible for directing, managing, supervising, and coordinating a multi-disciplinary team responsible for delivering all phases of a project or portions of a project. They will work closely with the Executive Project Director to deliver projects consistently and successfully, leveraging lessons learned and best practices.

Responsibilities

• Directs project activities and project staff (Commercial Directors, Design Directors, Planning Directors, Construction Directors, and others) as determined by the Executive Project Director.
• Assists the Executive Project Director by providing direct oversight, direction, monitoring, tracking, and reporting of the environmental, planning, design, and construction contracts, activities, status, and issues.
• Manages interfaces between contractors and develops work around plans to maintain schedule.
• Oversees quality and safety performance of contractor adherence to their approved plans.
• Coordinates project audits and prepares and leads discussions and presentations on project strategies, status, and issues to the Executive Project Director, the Executive Director, Deputy CEO, the Sound Transit CEO, the Sound Transit Board, municipalities, King, Pierce & Snohomish Counties, WSDOT, community groups, media, and federal agencies including the Federal Highway Administration and Federal Transit Administration.
• Led and supports contractor negotiations for contracts, change orders, and contract claims.
• Plans, directs, coordinates, reviews, and assesses the work of assigned staff, consultants, and contractors; assigns and monitors work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and provides input on work evaluations of staff, and makes and implements effective suggestions and recommendations to the Executive Project Director and/or Executive Director.
• Monitors major corridor management and project control teams consisting of staff and consultants to ensure achievement of key project milestones and quality within the project budget to meet project key performance indicators and other required project performance.
• Coaches and trains the project team; coordinates and/or provides staff training; manages project team relations; manages the workflow and prioritization of work and measures the performance of the project scope, schedule, and budget; manages staff and consultants and takes appropriate corrective action when necessary; provides advice and counsel to staff and the Executive Project Director; develops work plans, budgets, and schedules for staff, consultant, and contractor work; implements or recommends corrective actions, discipline, and termination procedures as appropriate/necessary to effectively and efficiently deliver the project.
• Supports the community outreach and public information effort(s) applicable to the Project and to the Agency in general; responds to and resolves difficult and sensitive stakeholder and project partner inquiries and complaints.
• Provides policy and staff assistance to the Executive Project Director; summarizes and analyzes program issues and provides recommendations to the Executive Project Director on strategies to resolve these issues; recommends and implements modifications to functional areas, policies, standards, and procedures as appropriate; and conducts follow-up to ensure that the issues have been resolved and that the project remains on schedule.
• May have delegation of authority on project matters and funding actions. May act as a proxy for the Executive Project Director as needed. May lead projects, project teams, specific scopes of work or project phases (closeout) and report directly to an Executive Director as assigned.

Requirements

• Bachelor's Degree in Architecture, Engineering, Construction Management, Systems Engineering or closely related fields.
• At least ten years of experience in managing planning, design and/or construction of large, complex public transit projects, including alternative project delivery methods.
• Eight years of leadership, budgetary, planning and workforce management experience.

Qualifications

• Principles and standards of construction methods and processes for large transportation projects regarding civil, mechanical, electrical, and systems (e.g. train control, communications, traction electrification, light rail vehicles, tracks, vertical conveyance).
• Project management principles and practices for a range of alternative project delivery methods including but not limited to Design-Bid-Build, Design-Build, GCCM and Progressive-Design- Build.
• Fire life safety systems, facilities, and planning.
• Experience leading projects and teams in the field during construction.
• Experience with all phases of construction such as mobilization, make-ready work, substructure work, and project handover.
• Experience with successful project partnering and partnering facilitators, and collaborative project delivery.
• Advanced principles and practices of project controls, budget preparation, contract administration, change management, and contract performance assessment.
• Policy, procedure, and best practices/lessons learned development and implementation.
• Quantitative and qualitative risk assessments and strategic planning.
• Experience complying with federal, state, and local laws, codes, and regulations as they apply to project delivery.
• Principles of financial management (expenditure tracking, earned value, variance identification, and revenue tracking).
• Operations, services, and activities of assigned division programs and functional areas.
• Techinques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Advanced principles and practices of budget preparation and administration.
• Excellent oral and written communication skills, effective presentation skills, and familiarity and comfort engaging with elected officials and the media.
• Applying excellent oral and written communication techniques to inform and address concerns from various individuals ranging from Agency employees, consultants, contractors, the general public, elected officials, community leaders, and local, state, and federal agencies, and the media.
• Applying advanced project management, program development, and project control techniques and principles.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Conceptualizing, influencing, developing, and administering goals, objectives, guidelines, and procedures for the project.
• Identifying and responding to sensitive community and organizational issues, concerns, and needs.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
• Complaint resolution and problem solving.
• Preserving the integrity of the project and adhering to all applicable laws, regulations, and policies.

Skills

• Project management
• Leadership
• Financial management
• Communication
• Construction methods and processes
• Project controls
• Contract administration
• Change management
• Collaborative project delivery
• High-level negotiations
• Community outreach
• Public information
• Policy and procedure development
• Compliance with laws and regulations

Benefits

Sound Transit offers a competitive benefits package including:

• Health Benefits: Two choices of medical plans, a dental plan, and a vision plan at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: 25 days of paid time off annually with increases at four, eight and twelve years of service. Additional days for director level and up.
• Parental Leave: 12 weeks of parental leave for new parents.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.

Pay

Salary range is $152k to $288k with a midpoint of $220k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Schedule

Not specified.